UNIV - Administrative Coordinator II - CHP Dept. of Health Sciences and Research

About the role

This position performs professional duties as a Human Resources Manager for the Department of Health Sciences and Research and College Research Operations within the College of Health Professions. The role involves managing the hiring process, personnel and operational functions, and maintaining personnel records.

Responsibilities

• Manages the hiring process for faculty, classified staff, postdoctoral researchers, temporary, temporary grant, and student workers within the College of Health Professions Department of Health Sciences and Research and College Research Operations.
• Coordinates and manages on-campus interview activities for Faculty positions.
• Facilitates application reviews for new hires.
• Initiates the hiring process for classified staff interviews.
• Creates postdoctoral offer letters in collaboration with the College of Graduate Studies.
• Maintains contact with University Human Resources to confirm new hires are processed in a timely manner.
• Ensures all background checks, drug screening, and additional clearances are obtained prior to the start date.
• Manages department orientations (building tour, introduction to current faculty and staff).
• Provides supportive guidance for a wide range of issues related to Human Resources and maintains a high level of confidentiality.
• Reviews and ensures personnel are in compliance with Enterprise-wide training requirements.
• Develops and provides training and/or assistance to Managers on the current hiring processes, evaluation system, and general Human Resources, Training, Evaluation, and Timekeeping system functionality.
• Serves as a departmental resource for HR and operational communications.
• Develops, distributes, and communicates information regarding policy updates, compensation initiatives, compliance requirements, timekeeping procedures, HR processes, and other departmental and University-wide announcements.
• Manages all VISA applications and extensions for personnel and approved visitors.
• Collaborates with the Center for Global Health Immigration and utilizes the TerraDotta system to initiate all requests or confirm statuses.
• Requests the expedited routing of application or extension requests on an as needed basis with Global's identified external legal counsel.
• Ensures appropriate posting of all required Public Notices in compliance with law.
• Ensures Human Resources receives immigration approval notices as necessary.

Requirements

• A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Qualifications

• Ability to perform job functions in an upright position.
• Ability to perform job functions in a seated position.
• Ability to perform job functions while walking/mobile.
• Ability to work indoors.
• Ability to work outdoors in all weather and temperature extremes.
• Ability to work in confined/cramped spaces.
• Ability to perform job functions from kneeling positions.
• Ability to bend at the waist.
• Ability to squat and perform job functions.
• Ability to perform 'pinching' operations.
• Ability to fully use both hands/arms.
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• Ability to reach in all directions.
• Possess good finger dexterity.
• Ability to maintain tactile sensory functions.
• Ability to lift and carry 15 lbs., unassisted.
• Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
• Ability to push/pull objects, up to 15 lbs., unassisted.
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
• Ability to see and recognize objects close at hand.
• Ability to see and recognize objects at a distance.
• Ability to match or discriminate between colors.
• Ability to determine distance/relationship between objects; depth perception.
• Good peripheral vision capabilities.
• Ability to maintain hearing acuity, with correction.
• Ability to hear and/or understand whispered conversations at a distance of 3 feet.
• Ability to perform gross motor functions with frequent fine motor movements.
• Ability to work in dusty areas.

Skills

• Computer literacy.
• Experience in following Human Resource Policies and Procedures.

Benefits

Not specified.

Pay

$52,100.00 - $70,300.00 - $88,600.000

Schedule

40 Weekly Hours