Unit Secretary (part time)
About the role
Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better. Norwalk Hospital is a 366-bed academic and community medical center serving Fairfield County, Connecticut, and the surrounding New York Metro area. We are a Level II Trauma Center and Joint Replacement Center of Excellence, and we provide advanced cancer, heart, and neuroscience care. Our accolades include: The Leapfrog Group – Grade A for quality and patient safety; Healthgrades – America’s 50 Best Hospitals; U.S. News & World Report – high performance in heart failure treatment. At Norwalk Hospital, we prioritize the health and well-being of our team, fostering a friendly and supportive culture where collaboration and compassion are at the heart of what we do. From the moment you step through our doors, you’ll experience a sense of community that makes our hospital a truly special place to work. Our employees feel a deep connection here because we’re not just part of the community – we are its center. Summary: To provide combination secretarial, computer data entry, reception and clerical duties at the direction of the Administrative Nurse Manager or Designee.
Responsibilities
- Transcribes Physician's Orders in an accurate and timely manner according to Norwalk Hospital's Policies and Procedures.
- Calls department for facilitation of transcribed order when appropriate.
- Prepares, maintains and forwards records in an accurate and timely manner.
- Files all reports in the correct patient's records daily.
- Replenishes and reviews records on a daily basis, according to unit procedures.
- Prepares records for admission, transfer, surgery, procedures, discharge and expiration.
- Delivers expiration records to Admitting, immediately.
- Processes discharge records according to standard chart order.
- Communicates effectively and courteously with patients, visitors, and coworkers within the scope of responsibilities; identifies unit and self when answering phone.
- Competent in the use of Cerner, Navicare Call System, Vocera, Nash system and Forms on Demand.
- Assists the RN in care delivery by providing accurate and timely processing of communications; relays information to appropriate person in a timely manner.
- Remains current with unit based and hospital wide information, such as email, Shared Governance and other means of communication.
- Follows all identified policy and procedures in carrying out unit assignments (postings, work sheets, maintenance of data and knowledge of medical terminology).
- Offers suggestions and solutions to help improve unit operations.
- Maintains neat and orderly appearance and environment.
- Complies all competencies and annual requirements as established by the Staff Development Department and the Nurse Manager; maintains personal educational record.
- Monitors, orders and oversees maintenance of equipment and supplies in a proper, orderly and cost-effective manner.
- Enters and renews chargeable items/services into computer system for patient care correctly.
- Contacts appropriate departments as directed by Manager/designee, for needed services on nursing unit.