Unit Secretary - Night

About the role

Inova Alexandria Hospital is seeking a dedicated Unit Secretary to join the Intermediate Cardiac Unit (ICU) team. Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Responsibilities

• Performs a variety of clerical activities and unit specific work to support efficient department operations;
• Copies and faxes records and other information as needed.
• Maintains and updates physician and lab databases;
• Maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels.
• Attend staff and committee meetings and records minutes as requested;
• Prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information;
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines;
• Ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports and treatment in charts;
• Update patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner;
• Runs and distributes EPIC reports as requested by leader.
• Assists in answering call bells and communicating specific patient needs to staff;
• Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred;
• Coordinates with nurses, patient transport and admission personnel regarding admissions and transfers;
• Schedule diagnostic tests and lab work as prescribed by nursing and medical staff.
• Greets patients, families and visitors as they enter the unit.
• Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians;
• Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care;
• Ensures that the desk always remains covered.

Requirements

• Education: High School or GED.
• Certification: Basic Life Support (BLS) if also works as a Clinical Technician.

Qualifications

• Experience: Healthcare and previous EPIC experience.

Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Schedule

Full-time 12-hour night shifts, every other weekend, 36 hours per week.