Unit Secretary - Neuro ICU - Trenton - Part Time - Days

About the Role

Handles a variety of secretarial, clerical, receptionist, and general office duties within a department or nursing unit to ensure smooth flow of information, documentation, and materials. Responsibilities include greeting visitors, maintaining files and records, expediting purchase and service orders, preparing related documents, and managing patient records. Provides prompt, efficient reception support for the unit.

Responsibilities

• Transcribes physicians' orders accurately and in a timely manner.
• Generates and maintains tools necessary for patient care (Kardex, MAR, Nursing Flowsheets, and other treatment sheets).
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines.
• Obtains and files test results, lab reports, and treatments in charts.
• Ensures the integrity of the medical record, including patient identification on all chart forms.
• Maintains chart forms in correct placement in the chart behind the correct chart tab.
• Guarantees that all chart documents are placed in the chart in preparation for transfer or discharge.
• Returns old records to medical record department upon discharge.
• Sends thinned charts to new unit upon transfer or discharge.
• Maintains patient census and status boards, log books, and computer databases, ensuring that data and records are current and accurate.
• Copies records and other information as needed.
• Ensures unit is appropriately supplied with necessary forms and supplies; expedites delivery of materials and supplies.
• Prepares unit charges as appropriate for specific unit needs.
• Performs other duties as assigned; adapts to changing department demands.
• Answers and places telephone calls timely; takes accurate and complete messages.
• Pages personnel, other departments, and physicians as needed.
• Facilitates the movement of patients into and out of the unit; coordinates with patient transport and admission personnel.
• Provides non-clinical information to patients, family members, visitors, staff, and physicians.
• Monitors communication in the nursing station to protect patient confidentiality.
• Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Assists in answering call bells and communicating specific patient needs to staff efficiently.
• Handles medication deliveries from Pharmacy and places medications in appropriate storage area.

Requirements

• High school diploma or GED.
• One year of clerical experience preferred in a medical setting or currently enrolled in an accredited nursing school or medical professional healthcare program.
• English speaking skills.
• Basic organizational and reception skills.
• Knowledge of medical terminology.
• Transcription skills.
• Customer-focused with strong mental, behavioral, and emotional abilities.

Physical Demands and Work Environment

• Frequent physical demands: Sitting, standing, walking, carrying objects, pushing/pulling, twisting, bending, reaching forward, reaching overhead, wrist position deviation, pinching/fine motor activities, keyboard use/repetitive motion.
• Occasional physical demands: Climbing (e.g., stairs or ladders), squat/kneel/crawl.
• Continuous physical demands: Talking or hearing.
• Lifting: Floor to waist up to 35 lbs; waist level and above up to 35 lbs.
• Sensory requirements: Very accurate 20/40 near and far vision, color discrimination, accurate depth perception, accurate hearing.
• Anticipated occupational exposure risks: Bloodborne pathogens, chemicals, airborne communicable diseases, uneven surfaces or elevations, dust/particulate matter.

Pay

Pay range: $17.00 - $20.85 per hour for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Schedule

Scheduled weekly hours: 24. Usual work day: 8 hours.

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA) – Healthcare and Dependent Care
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
  • Less than 10 years of service - $5,000
  • 10+ years of service - $10,000
• Supplemental Group Term Life & AD&D Insurance
• Disability Benefits – Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit and Parking
• Voluntary Benefits:
  • Life Insurance (Spouse, Employee, Child)
  • Legal Services
  • Accident, Critical Illness, and Hospital Indemnity Insurance
  • Identity Theft Insurance
  • Pet Insurance
• Paid Time-Off Program