UNIT SECRETARY FT Days R2

Job Summary

The Unit Secretary performs clerical duties on a nursing or clinical unit. They follow confidentiality expectations and facilitate an atmosphere of cooperation by being professional, pleasant, and helpful to the staff, patients, and families. They observe all general hospital and departmental policies, guiding principles, rules and regulations.

Duties & Responsibilities

• Maintaining patient charts and electronic medical record for admissions, transfers and discharges.
• Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner.
• Reporting needed repairs to related services.
• Making emergency phone calls as directed.
• Answering telephone and relaying messages accordingly.
• Adhering to Butler Hospital’s service standards.
• Managing unit census/daily attendance and reporting attendance numbers daily.
• Maintaining supply orders for designated units.
• Maintaining supply of all necessary forms/packets/patient folders.
• Making incoming faxes and telephone calls.
• Aiding patients locate appropriate clinical staff to get their needs addressed.
• Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information.

Requirements

• High school graduate or equivalent, including course in English, typing, spelling and arithmetic.
• Experience in clerical work is required.
• On-the-job training in practices and procedures of the hospital and certain medical terminology.
• Must be able to perform duties under stress and in a busy environment.

Schedule

40/80 Full Time Days / Monday-Friday Riverview 2 is a Short Stay Unit

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

• Amendments to the U.S. Civil Rights Act of 1964, Title VII, prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, and disability.
• Applicants for employment are entitled to be free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, and disability.
• Applicants for employment are entitled to be free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, and disability.

Butler Hospital’s Service Standards

Butler Hospital’s service standards include:

• Respectful and courteous treatment of all patients, visitors, and staff.
• Timely and accurate communication of patient information.
• Compliance with all applicable laws and regulations.
• Continuous improvement in patient care and satisfaction.