Unit Secretary

Department Job Description Summary

Full-time position, 5 days a week, 8-hour shifts. Flexibility available: 7:00 am - 3:00 pm or 3:00 pm - 11:00 pm.

Position Responsibilities

• Answers and responds to patient call lights/request promptly by informing appropriate staff member of patient's request and ensuring effective resolution.
• Answers telephone before third ring and relays message to appropriate personnel in a timely manner.
• Performs all secretarial duties in a timeframe consistent with hospital policies and within time allotted.
• Maintains professionalism in greeting and directing visitors; efficiently handling all deliveries and, providing information in a competent manner.
• Operates all equipment in accordance with manufacturer's recommendations and/or hospital policy and procedure and assures timely communication of needed repairs to the appropriate department.
• Keeps Nurse Manager/Team Leader and/or Charge Nurse updated regarding unit issues in a timely manner.
• Performs newly assigned duties upon completion of training and cooperates in floating while demonstrating positive attitude.
• Willingly participates in cross training in order to increase job knowledge and skills.
• Aids in orientation of new nursing personnel as assigned by charge nurse, team leader or unit director.
• Assists in crisis/emergency situations by: Preparing chart and kardex on each patient admitted to the nursing unit, including patient labeling of all chart materials, accurately inputting nursing orders into the computer system. Keeps chart materials along with associated tabs in order at all times, adding necessary forms with patient's name and medical record number as needed. Transcribes physician orders under the supervision of a Registered Nurse alerting the charge/primary nurse to all stat orders or illegible writing and do not use abbreviations. Pulls copies of new orders promptly and scans to pharmacy copy to the pharmacy and the nursing copy to the assigned nurse assuring that patient label is on all copies. Files printed patient records on chart in a timely manner. Completes all non-computerized forms and requisitions legibly (cytology, blood bank, dietary, etc). Maintains par levels of forms, materials, and supplies.
• Promotes a professional environment by: Consistently demonstrates etiquette as evidenced by the following: Maintains clean, safe and functional working environment in the nursing unit: Maintains log for temperature, humidity, refrigerator, eyewash station and fluid/blanket warmers. Maintains updated staff directory. Able to print case cards, resource maps from MHS system and added emergency cases. Prints accurate on-call schedules.

Qualifications

• Licenses/Registrations/Certifications: None required.
• Education: High School or GED equivalent plus medical terminology preferred.
• Experience: 1-2 years experience, preferably within healthcare.

Benefits

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retailer plan
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!