Unit Secretary

About the role

The unit secretary will provide organizational, receptionist, and clerical support to the patient care units and supports patient care maintenance to ensure an efficient, well-organized unit. Communicate information accurately in a pleasant and efficient manner to a variety of people, including patients, visitors, nurses, medical staff, and other departments. The unit secretary also functions as a resource to members of the health care team in matters pertaining to non-direct patient care and is familiar with multiple medical center resources. Conducts all aspects of the job using good judgment and problem-solving skills and assumes the responsibility of self-development within the role. Maintains regulatory agency requirements, as well as nursing and facility policies and procedures. Ensures supplies and equipment are readily available and safely stored.

Responsibilities

• Prepare charts with appropriate forms for new admissions.
• Complete audits of the Weekly Nursing Summaries daily and provide results to the Director of Nursing.
• Monitor and document omissions for CNA charting.
• Assist the Director of Nursing with completion of various audits and reports for Quality Assurance upon request.
• Inform DON of non-compliance with daily mandated charting requirements.
• Maintain current resident and staffing census daily.
• Work with staff ensuring all documentation is copied and ready to send with resident for any physician appointment made out of the facility.
• Maintain monthly calendar of all resident appointments, updating as needed.
• Monitor for the completeness of admission charts using checklist and notify Charge Nurse daily of any items still to be completed.
• Obtain requested items from Clinical Laboratory, Central Service, Pharmacy, or other departments.
• Communicate appropriately and clearly to nurse managers, team leaders, co-workers, and physicians.
• Consult other departments, as appropriate, to provide for an interdisciplinary approach to the residents' needs.
• Demonstrate an ability to be flexible, organized, and function under stressful situations.
• Treat residents and their families with respect and dignity; ensure confidentiality of resident's records.
• Create and update Excel spreadsheets for tasks needed for SNF and teach other staff how to use them.
• Assist the infection Control nurse in various tasks needed for state regulations.

Requirements

• High School graduate or equivalent.
• Ability to work with residents, family, and physicians in a friendly and knowledgeable manner.
• Certified Nurse Assistant certification is a plus but not required.
• Ability to read and communicate effectively in English. Additional languages preferred.
• Strong clerical, administrative, and organizational skills.
• Basic computer skills with working knowledge of Microsoft Word, Excel, and Windows.
• Capable of learning new software programs.
• Able to type 45 words per minute accurately.

Pay

$21.00 - $30.70 per hour