Unit Secretary

About the role

We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire—coming December 2026! Join us at our brand-new, state-of-the-art facility where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff. The Unit Secretary performs clerical and non-professional services necessary in maintaining the smooth day-to-day operation of the nursing unit; assists in maintenance of safe and clean environment. This position must integrate company values into daily practice.

Responsibilities

• Provides administrative support for all employees within an assigned nursing unit.
• Performs administrative activities in compliance with all regulations.
• Maintains and updates paperwork such as patient records, charts, discharge orders, etc.
• Answers the telephone, determines the nature of the call and appropriately relays information within the Hospital as necessary, and answers call lights from nurse's stations.
• Relays patient requests to appropriate personnel and gives directions/information to visitors, guests, patients/residents, doctors, sales representatives, etc.
• Ensures timeliness of laboratory, radiology and other tests ordered for the patients.
• Maintains and operates equipment safely and correctly.
• Maintains department cleanliness and safety.
• Provides an environment conducive to safety for patients, visitors, and staff.
• Assesses the risks for safety and implements appropriate precautions.
• Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Requirements

• High school diploma or GED required
• One year of clerical or administrative assistant experience preferred
• Two (2) years’ experience in health care setting preferred

Qualifications

• Must maintain acceptable driving record, current driver’s license, and insurability.

Skills

• Demonstrates general computer skills including data entry, word processing, email, and records management.
• Demonstrates critical thinking skills.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality, safety, and/or infection prevention standards.
• Ability to work independently.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.

Benefits

• Competitive pay
• Generous benefits
• Tuition reimbursement & student loan repayment
• Career advancement programs
• An inclusive, supportive culture
• Exciting opportunities for growth

Physical Requirements Over The Course Of a Shift

• A significant amount of standing, walking, bending, reaching, pushing, and pulling, sometimes for prolonged periods of time.
• Both gross and precise motor functions.
• Lifting/exerting of up to 25 lbs.
• Possible exposure to bodily fluids.
• Visual acuity required for patient assessment and documentation of care.
• Acute hearing required for accurate patient assessment.
• Sufficient manual dexterity to operate equipment and computer keyboard.