Unit Secretary

Essential Functions

• Prepares minutes, enters daily charges, organizes chart room, and disseminates information to appropriate personnel.
• Pulls and files records for all clinicians and physicians.
• Covers all departmental reception areas, makes copies, and completes administrative tasks.
• Acts as a receptionist and provides information using proper telephone etiquette.
• Communicates pertinent information to appropriate personnel.
• Transcribes physician’s orders including initials and signature.
• Maintains patient medical record from admission through discharge and assists with procurement or disposition of medical record.
• Maintains patient admission and discharge log.
• P Practices Universal Standard Precautions.
• Demonstrates knowledge of practices and department safety procedures, including safe handling of equipment and hazardous substances.
• Affords assistance with the orientation of new personnel.
• Collects faxed reports and gives to RN or Case Manager as appropriate.
• Affords assistance with collection and collation of department statistics.
• Communicates to charge nurse/primary nurse when leaving the floor.
• Understands role during emergency codes.
• Performs other duties as assigned in a positive manner that promotes teamwork and the best interest of the organization.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Education/Certifications

• High School Diploma or equivalent

Minimum Work Experience

• 1 year of experience in psychiatry or substance abuse preferred

Position Type/Expected Hours Of Work

• Non-exempt full-time regular business hours 37.5 work week and must be willing to work holidays, weekends and provide additional coverage as needed.

Working Conditions

• Exposed to unpleasant odors, and communicable diseases.
• Encounters, stress, and crisis, emergencies.
• Interacts with family, visitors, health team members and other hospital and referral agencies.
• The noise level in the work environment is usually quiet to moderate.