Unit Clerk

Pay

Salary up to $18.31 per hour.

About the role

At Elderwood, our mission is “People Caring for People.” Our values of Integrity, Collaboration, Accountability, Respect, and Excellence guide everything we do. The Unit Clerk provides essential administrative support to ensure the health and well‑being of our residents.

Responsibilities

• Demonstrates understanding and implementation of regulatory guidelines; audits medical records of individuals and maintains required audit documentation.
• Closes medical records following the hospitalization or permanent discharge of the resident.
• Performs other medical record procedures under the direction of the Unit Manager.
• Upholds all rules pertaining to protection, safekeeping, and confidentiality of information regarding residents.
• Assists Medical Records with preparation of Admission/Discharge Summary form.
• Types organizational lists and performs other secretarial functions for the unit.
• Distributes mail to residents and staff of the unit.
• Answers call‑light signals; directs or assists as appropriate.
• Coordinates the preparation of forms and documents needed periodically for Medical Records and Treatment Books, Resident Care Planning meetings, and MDS assessments, including aide assignment sheets, ROM/Ambulation records, and skin and behavior records.
• Coordinates obtaining information from all disciplines for interdisciplinary discharge summaries and sends information to the appropriate destination in a timely manner.
• Schedules appointments for consults/follow‑up for residents, including podiatry, dental consultant appointments, and influenza vaccinations, if applicable.
• Notifies attending physicians of due dates for visits, as required.
• Responsible for inventory and requisition of supplies needed on the nursing unit, including nursing treatment supplies and printing of forms, as assigned.
• Handles all information about residents in a confidential manner.
• Maintains lab‑report schedule for admission, routine, annual requirements, or special needs of residents.
• Completes appropriate forms and schedules appointments for lab draws.
• Assists with obtaining statistics for nursing monthly reports and for the annual survey by the state health department.
• Photographs residents upon admission and places the picture in the Medication Book.
• Assists with obtaining room labels for resident rooms.
• Assists with transporting residents and passing meals as necessary and directed.
• Obtains approvals for transportation and schedules van transportation.
• Attends facility meetings, staff meetings, and required or preferred in‑services.

Qualifications

• Minimum age of 16 years; high school diploma or equivalent preferred.
• Employment certificate/permit required where applicable.
• Office practice skills necessary.
• Knowledge of medical records processing preferred but not required.
• Attention to detail and accuracy in work required.
• Personal qualities of tact, dependability, and a caring, compassionate attitude toward residents.
• Understanding of confidentiality and discretion in processing resident information required.
• Basic understanding of medical terminology and accepted abbreviations.
• Regular interaction with residents, coworkers, visitors, and/or supervisors.
• Ability to read, write, speak, and understand English at an intermediate or higher level.