Underwriting Administrative Assistant

Responsibilities

• Draft, review, and execute communications on behalf of leaders.
• Absorb and manage expense management & budget planning as needed.
• Act as point of contact for various company policies and teams including workplace environment and IT.
• Act as point of contact for various vendors.
• Provide a high level of professional support which includes a balance of experienced administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling and manipulating routine reports.
• Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of audiences.
• Compile moderately complex reports as needed.
• Schedule and organize meetings and events.
• Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests.
• Organize and facilitate presentations and meetings to include running the technology, leading introductory segments.
• Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff.
• Manage complex calendar logistics and ensure that schedules are optimized.
• Build and execute travel arrangements including travel agendas, accommodations and meeting space options.

Qualifications

• Education: Two-year college degree preferred.
• Experience: 5+ years administrative/insurance experience preferred.
• Knowledge, Skills & Abilities:
• High degree of trustworthiness and confidentiality.
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills.
• Familiarity with MS Loop, Bookings, Planner, or To Do is a plus.
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly.
• Proficient in Concur system.
• Experience reviewing and preparing expense reports for leaders.
• Knowledge and understanding of intricate domestic and international travel planning.
• Ability to perform in a fast-paced and high-pressure environment.
• Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders.
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
• Ability to follow policies, procedures, and regulations.
• Ability to handle confidential material in a professional manner.
• Strong attention to detail and accuracy skills.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.

Working Conditions

• Willingness to work on-site at stated location on the job opening.
• Ability to work outside of regular business hours as needed.
• General office environment.

Pay

The base salary range for this position is $22.00 - $29.00 hourly, which represents the typical range for new hires in this role. Individual pay within this range will be determined based on a variety of factors, including relevant experience, education, certifications, skills, internal equity, geography and market data. In addition to base salary, UFG Insurance offers a comprehensive total rewards package that includes:

• Annual incentive compensation
• Medical, dental, vision & life insurance
• Accident, critical Illness & short-term disability insurance
• Retail plans with employer contributions
• Generous time-off program
• Programs designed to support the employee well-being and financial security.

This pay range disclosure is provided in accordance with applicable state and local pay laws.