TWRI Project Manager

Job Responsibilities

• Maintain and update project tracking systems (timelines, deliverables, Gantt charts, task lists) across assigned projects.
• Maintain risk and issues log and track resolution through completion.
• Work with PIs, partners, and subcontractors to confirm task completion and documentation compliance.
• Serve as a primary point of contact for routine partner communications and meeting logistics.
• Prepare briefing materials and summaries for meetings and distribute project status reports, meeting agendas, and action item trackers.
• Update internal requests for proposals and coordinate the release, compilation, and review of submissions.

Budget & Financial Tracking

• Track expenditures against budgets in collaboration with TWRI business staff.
• Flag budget anomalies, upcoming expenditure deadlines, spend down, and no-cost extension needs.
• Compile financial data for reporting periods and assist in preparation of budget revisions.

Proposal & Grant Support

• Assist in compiling and formatting proposal components (narrative sections, budgets, CVs, letters of support).
• Aid Grant Admins by maintaining proposal calendar and deadline tracker across funding opportunities.
• Research sponsor guidelines, eligibility requirements, and past award data to support proposal strategy.
• Care for subcontractor scope and budget inputs during proposal development.
• Afford assistance with institute level reporting.

Data & Knowledge Management

• Maintain organized digital filing systems for project documentation, contracts, and reports.
• Support data collection logistics and quality assurance documentation as needed.
• Afford assistance with background research for project deliverables.

Requirements:

• Bachelor's degree in business, management, or a related field.
• 3 years of project coordination or management experience, preferably in research, extension, or government-funded programs.
• Credit toward or completion of PMP certification.
• Experience with managing USDA, EPA, or other government funded programs.
• Experience with grant proposal coordination and sponsor reporting requirements.

Required Knowledge, Skills & Abilities:

• Demonstrated ability to manage multiple projects simultaneously with competing deadlines.
• Strong written and verbal communication skills.
• Detailed organizational skills.
• Proficiency in Microsoft Office Suite particularly Excel; comfort with project management tools.
• Experience with or strong aptitude for budget tracking and financial reporting.