Trust Securities Specialist

Essential Functions

• Account Maintenance: 50%
  • Manage daily cash flow, request securities trades from Investments team and/or initiate money market and cash transfers to avoid overdrafts as needed
  • Process daily mail and recommend action on items received to assigned Trust Officers
  • Perform system maintenance including account master and interested party updates as needed
  • Update pending disbursements and related records for invoices and distribution requests
  • Review prior day transactions for accuracy and advise Trust Officer of any discrepancies
  • Perform routine account file maintenance including imaging, paper filing, research and retrieval
  • Act as liaison between Trust Officers and Trust Operations on issues related to account maintenance and transactions
  • Direct calls and requests to appropriate Trust Officer
• Account Administration: 40%
  • Perform research in response to customer inquiries, including drafting routine correspondence on behalf of Trust Officer
  • Prepare required backup documentation for annual account reviews and provide to Trust Officer
  • Set up various types of accounts, close accounts and perform related follow-up
  • Prepare required forms for reporting to Trust Operating Committee for account acceptance, opening, and closing as requested by Trust Officer
  • Process deposits and disbursements from accounts and track for timely receipt of required contributions
  • Request trade recommendations from Investments team on behalf of Trust Officer as necessary
  • Monitor completion of investment transactions for non-managed account transaction requests, including obtaining written confirmation of verbally directed trades
  • Provide responsive client service in support of Trust Officer, by handling incoming telephone calls and responding to client inquiries as needed
  • Perform research required for various Trust Operating Committee reports
• Non-Essential Functions: 10%
  • Maintain orderly workflow in the absence of assigned Trust Officer
  • Perform special projects and research as assigned
  • Perform other duties as assigned

Minimum Qualifications

• Associate's degree in accounting, business administration, or related field and two years of experience in an administrative support role; or an equivalent combination of education and experience
• Knowledge of modern office administration methods and practices
• Skill operating a personal computer including word processing, spreadsheet and presentation software
• Basic mathematical calculation skills
• Comprehensive understanding of trust operating system and operational processes utilized by Department (Trust Specialist II)
• Knowledge and understanding of general trust and/or Qualified Retirement Plan and IRA administration principles (Trust Specialist II)

Physical Requirements

• Ability to stand, bend, stoop, sit, walk, twist and turn
• Ability to lift up to 15 pounds occasionally
• Indoor office work environment with a majority of time sitting at a desk

Compensation

The hiring range for this position is $22.00 to $33.00 per hour. The compensation offered will fall within this range, commensurate with the candidate's applicable experience, education and skills.