Trust Administrative Assistant

Bank of Utah was founded in 1952 and is one of Utah’s largest privately owned community banks. We were named S&P Global Top 20 Bank two years in a row and a Top 100 Fastest Growing Company. Our mission: We strive to unlock the potential of our team members, clients, and community. We act with integrity in every decision, build trust through every interaction, and exceed expectations at every opportunity. We seek to responsibly create lasting prosperity today and for generations to come.

About the role

The Trust Administrative Assistant works as the Administrative Assistant to the Trust Officers, initiates and maintains account administrative records, provides customer service, and initiates actions to support Trust Officers. Stand-by responsibility to function in Trust Operations.

This position is located at 50 S. 200 E., Salt Lake City, UT and follows a Monday–Friday, 8:00 AM–5:00 PM schedule.

Responsibilities

• Provide support to the Trust Officers to accept client instructions and questions, and respond directly to clients as needed.
• Process incoming and outgoing mail.
• Establish and maintain account files and obtain needed documents such as certified Court appointments, original Trust Agreements, Tax ID numbers for new Trusts & Estates, etc.
• Prepare needed documents for distributions and track authorizations until received and filed.
• Confirm security transactions with custodian bank and inform Trust Operations.
• Prepare monthly input information from broker statements for posting by Trust Operations.
• Produce correspondence to customers.
• Real Estate – assure receipt of Deeds, Trust Deed Notes and insurance; track property tax payments; review documents and prepare wires to fund new Real Estate related investments.
• Originate transfer procedures for securities that are received from customers.
• Process and review trade requests and confirm they were completed correctly.
• Process incoming and outgoing checks.
• Attendance is an essential function of the job.
• Other duties as assigned.

Requirements

• Skilled in using various office software programs.
• Excellent customer service skills.

Benefits

• Great work-life balance with a Monday–Friday schedule.
• Competitive pay and benefits, including medical, dental, and vision plans.
• 401(k) plan and match up to 5 percent in our employee stock ownership program (eligibility requirements must be met).
• 12 paid bank holidays plus paid time off, including paid parental leave.
• Volunteer opportunities to make a difference in the communities where you work and live.
• Awards and recognition to celebrate you and your colleagues for living the bank's values.