TREASURER/BOOKKEEPER I (26-27 SY)

About the role

Responsible for performing intermediate clerical and bookkeeping work in examination, analysis, and verification of accounting records in a school setting. Duties are varied and include maintaining bookkeeping control of funds disbursed and received, and preparing financial data required for fiscal management.

Responsibilities

• Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws.
• Reviews and reconciles accounts and budget reports on a monthly basis.
• Assists in district directed audits of records and accounts.
• Assists principal with budget development.
• Analyzes, verifies and reconciles school budget reports to maximize the use of funds in compliance with local, state and federal fiscal requirements.
• Initiates, prepares, and verifies payment requests (direct payments, purchase orders, travel requests), reviews for proper documentation, and obtains necessary approvals.
• Purchases goods and services for the school using a variety of approved methods.
• Initiates all purchase orders, obtains quotes for goods and services, obtains necessary approvals, and maintains accurate records of transactions and inventory.
• Initiates and reviews school contracts and prepares supporting documentation to ensure compliance with policies and procedures.
• Verifies and records cash collections by school staff, including but not limited to field trip, fundraising, and athletic activities.
• Posts activities on the online payment platform.
• Issues check payment to field trips vendors, athletic event officials, and other vendors as required.
• Manages the school's checking account ensuring bank deposits are made according to policy and prepares monthly reconciliation of the school's checking account.
• Prepares sales and use tax reports to process payment of tax.
• Initiates, prepares, and processes transactions relating to the school's purchasing card, tracks expenditures, reconciles balances on a monthly basis, and maintains records of all purchases.
• Composes reports and records for review as well as financial correspondence for principal's approval and signature.
• Maintains accounts payable files for verification of receipt of items.
• Prepares and enters invoices; updates customer lists and transactions; prepares journal entries for distribution.
• Performs various payroll duties as assigned.
• Trains other staff to ensure they are familiar with and able to perform the essential treasurer duties in the absence of the school treasurer.
• Answers inquiries from staff and parents pertaining to interpretation of school district's financial policies and procedures.
• Performs other related duties as assigned.
• On-site attendance is an essential function of this position.

Requirements

• Considerable knowledge of bookkeeping/accounting practices for cash management, revenue, and expenses
• Ability to effectively organize and maintain records
• Ability to interpret standard accounting and financial statements
• Ability to prepare reports and