Treasurer

Performs all required statutory duties of the City Treasurer as set forth in Wisconsin Statutes 62.90 (9) and the City of Waterloo Municipal Code. The City Treasurer is responsible for the collection, receipt, and deposit of all City funds; provides analysis of the City's financial position; and performs other related duties as directed or assigned under the general supervision of the City Clerk. The role also serves as Deputy Clerk per Wisconsin Statutes 62.09 (11) (i) and reports to the City Clerk, Mayor, and City Council. Appointment is made by the Mayor as recommended by the City Council. Employment is on an at-will basis, with reviews conducted per ordinance after the initial one-year anniversary.

Responsibilities

• Administrative:
  • Administer day-to-day operations of the Treasurer's Office.
  • Coordinate and manage financial accounting software, implementation, updates, and departmental training.
  • Establish administrative procedures to improve effectiveness and efficiency, consistent with local ordinances and directives.
  • Oversee insurance coverage and claims on all property.
  • Maintain stewardship for financial assets and debt, including cash, debt, and investment management.
  • Ensure corporate liquidity and financial stability.
• Management of Cash, Revenues, and Investments:
  • Manage the receipting and depositing of all monies paid to the city and maintain proper records.
  • Act as custodian of petty cash for the City's general fund.
  • Manage disbursement of funds from the treasury upon proper authorization.
  • Invest city funds as authorized by statute and City Council.
  • Manage funds to meet the city's cash flow needs.
• Accounting:
  • Reconcile general ledger accounts and accounts receivable (not permitted to act as primary cashier).
  • Prepare documents and complete entries essential for the annual audit.
  • Balance the general ledger and prepare financial statements.
  • Calculate debt service payments and tax settlement payments.
  • Prepare and enter monthly journal entries for approval by the City Clerk.
  • Handle wire transfers and ACH transfers as the administrator of the Business On-Line Banking system.
  • Calculate annual developer agreement invoices.
  • Oversee maintenance of general property inventory and depreciation of fixed asset accounts.
  • Administer project estimates, track construction deposits, and perform project accounting.
  • Perform check clearing as part of the bank reconciliation process.
  • Process Accounts Payable and prepared payroll checks.
  • Serve as benefits coordinator.
• Budget/Taxes:
  • Annually prepare the City budget in conjunction with department heads for submission to the Mayor, Finance, Insurance and Personnel Committee, and City Council.
  • Calculate final mill rates, add special assessments and delinquent water and light bills to the tax roll.
  • Prepare statement of taxes, statement of assessment reports, and annual TIF certification.
  • Mail tax bills to property owners.
  • Manage the annual tax collection process, including mailing bills, providing tax information to the public, reconciling information turned over to the County Treasurer, monitoring reports returned from the county, and disbursing proper funds to state, county, and school districts in accordance with state law.
• Financial Reporting:
  • Prepare and attend all Finance, Insurance and Personnel Committee meetings, including agenda preparation, posting, and minutes.
  • Review and report the current fiscal status of the City and its departments to the Mayor, Council, and Finance Committee, including budget variations.
  • Prepare monthly Treasurer's Reports.
  • Prepare documents for the yearly audit.
  • Assist with TIF certification and reporting and the annual review of development agreements.
  • Maintain all Tax Incremental District financial records and file required reports.
  • Prepare financial reports for the State of Wisconsin (e.g., Form C).
• Provide advisory information to the Mayor, City Council, and department supervisors, and perform additional duties as directed by the Clerk, Mayor, or City Council.

Requirements

• Minimum Associate Degree in Accounting or a related business field. Equivalent combination of experience and training may be considered.
• Three to five years of experience in fund accounting or equivalent knowledge of Generally Accepted Accounting Principles, Governmental Accounting Standards, Fund Accounting, and general business management practices and procedures.
• Continuing education and potential certifications for the position are required.
• Knowledge of computer software programs including Microsoft Office, Email, and Caselle Accounting software.
• Ability to write clear and concise reports and letters.
• Thorough knowledge of modern accounting methods and practices.
• Ability to read, interpret, and apply provisions of laws, rules, and regulations.
• Ability to perform difficult and responsible work with independent discretion.
• Ability to establish and maintain satisfactory working relationships with department heads and other city employees.
• Ability to exercise good professional judgment and maintain the highest ethical standards.

The position description does not constitute an employment agreement and is subject to change as the needs of the employer and requirements of the job evolve.