Traveling Medical Assistant, Peds Heart Specialists

About the role

This position is responsible for delivering a range of outpatient care services and supporting clinical workflows to ensure efficient and high-quality patient experiences. Key responsibilities include:

• Preparing patients for clinic visits by completing intake documentation, recording vital signs, measuring height and weight, and rooming patients.
• Assisting with examinations, treatments and procedures.
• Collecting laboratory specimens and performing point-of-care testing.
• Administering designated immunization/vaccines and medications under physician delegation.
• Supporting administrative functions, including: patient registration, appointment scheduling, and financial transactions.
• Managing insurance authorizations and referral processes for assigned clinics.
• Collecting payments and conducting insurance screenings to determine the need for financial counseling.

Responsibilities

ALL MEDICAL ACTS PERFORMED BY A MEDICAL ASSISTANT ARE PURSUANT TO DELEGATION BY AND UNDER THE SUPERVISION OF A PHYSICIAN. THE DELEGATING PHYSICIAN REMAINS RESPONSIBLE FOR THE MEDICAL ACTS OF THE MEDICAL ASSISTANT PERFORMING THOSE ACTS.

• Escorts patient to treatments, exams, and procedures.
• Prepare patients for examinations, treatments, and procedures by gathering patient data regarding condition; vital signs, biometrics, and document in EHR.
• Obtain past medical history and history of current illness/condition.
• May perform data gathering for prescription refills.
• May review medications with patient, remove refill request from Voicemail or patient portal, verify current prescription in EHR, and pending refill for provider.
• May perform point of care testing as ordered.
• May obtain specimens from patients through nasal, throat, skin and cheek swabs, urine specimens, and, with additional training, venipuncture and capillary collection (blood).
• Facilitate transport of specimens.
• Prepare the clinic area by stocking examination rooms with appropriate medical supplies, disposing of medical waste properly, and cleaning and maintaining laboratory and examination equipment.
• Cleans and maintains examination rooms between patients.
• Upon completion of additional education, may set up sterile equipment trays.
• Upon completion of additional education, may perform EKG's.
• Provide patients and families pre-printed instructions and educational material, as directed by Physician or other Provider.
• Upon completion of additional education, perform certain advanced tasks at Physician or other Provider request and pursuant to physician delegation or standing orders.
• May perform certain advanced tasks such as eye drops (Ophthalmology), topical anesthetic (such as EMLA and Synera Patch), and immunization/vaccines.
• May perform Dexascan in accordance with medical order or written protocol.
• Complete Home Health, DME, Title 19, school forms and other governmental forms that do not require assessment or clinical judgment.
• May follow organizational Order Management - Electronic, Written, Verbal, Telephone Orders policies.
• May enter non-medication orders into EHR.
• Provide normal lab, imaging and pathology results via phone or letter to patient and families at the request and direction of Physician or other Provider.
• May respond to inbound interactions utilizing EHR to schedule and confirm patient appointments, registrations, and inquiries following established protocols to ensure patient safety and data integrity.
• May proactively contact patients, caregivers, Physicians and the community to schedule and remind patient appointments, complete registrations and respond to inquiries following established standard operating procedures.
• May perform front desk support including answering telephones, scheduling appointments, check-in and check-out procedures, collection and cash reconciliation; conducts reports following established protocols to ensure patient safety and optimize the revenue cycle.
• Submit to and pass external background check processes as required per vendor or funder requirements.

Requirements

Subject to this delegation requirement, the following job specific responsibilities apply:

• Escorts patient to treatments, exams, and procedures.
• Prepare patients for examinations, treatments, and procedures by gathering patient data regarding condition; vital signs, biometrics, and document in EHR.
• Obtain past medical history and history of current illness/condition.
• May perform data gathering for prescription refills.
• May review medications with patient, remove refill request from Voicemail or patient portal, verify current prescription in EHR, and pending refill for provider.
• May perform point of care testing as ordered.
• May obtain specimens from patients through nasal, throat, skin and cheek swabs, urine specimens, and, with additional training, venipuncture and capillary collection (blood).
• Facilitate transport of specimens.
• Prepare the clinic area by stocking examination rooms with appropriate medical supplies, disposing of medical waste properly, and cleaning and maintaining laboratory and examination equipment.
• Cleans and maintains examination rooms between patients.
• Upon completion of additional education, may set up sterile equipment trays.
• Upon completion of additional education, may perform EKG's.
• Provide patients and families pre-printed instructions and educational material, as directed by Physician or other Provider.
• Upon completion of additional education, perform certain advanced tasks at Physician or other Provider request and pursuant to physician delegation or standing orders.
• May perform certain advanced tasks such as eye drops (Ophthalmology), topical anesthetic (such as EMLA and Synera Patch), and immunization/vaccines.
• May perform Dexascan in accordance with medical order or written protocol.
• Complete Home Health, DME, Title 19, school forms and other governmental forms that do not require assessment or clinical judgment.
• May follow organizational Order Management - Electronic, Written, Verbal, Telephone Orders policies.
• May enter non-medication orders into EHR.
• Provide normal lab, imaging and pathology results via phone or letter to patient and families at the request and direction of Physician or other Provider.
• May respond to inbound interactions utilizing EHR to schedule and confirm patient appointments, registrations, and inquiries following established protocols to ensure patient safety and data integrity.
• May proactively contact patients, caregivers, Physicians and the community to schedule and remind patient appointments, complete registrations and respond to inquiries following established standard operating procedures.
• May perform front desk support including answering telephones, scheduling appointments, check-in and check-out procedures, collection and cash reconciliation; conducts reports following established protocols to ensure patient safety and optimize the revenue cycle.
• Submit to and pass external background check processes as required per vendor or funder requirements.

Qualifications

• Less than 1 year Medical Assistants hired before 4/1/2026 must have a minimum 6 months experience in a patient care setting or completion of MA program.
• Effective 4/1/2026, 6 months experience in a patient care setting preferred for new employees.
• High School Equivalent (GED)
• Essential High School Essential Medical Assistants hired before 4/1/26 or acquired from a merger/acquisition must have a high school diploma or equivalent.
• Required Training/Hours Essential Effective 4/1/2026, new employees must have graduated from an accredited Medical Assistant program.
• LICENSES AND CERTIFICATIONS Basic Life Support-2R-BLS Essential Basic Life Support for Healthcare Providers as required by CP 1.20 Life Support Course Requirements - Time Frame: 60 Days

Skills

• Strong organizational skills
• Attention to detail
• Ability to work collaboratively in a fast-paced outpatient environment

Benefits

• Employee portion of medical plan premiums are covered after 3 years.
• 4%-10% employee savings plan match based on tenure.
• Paid Parental Leave (up to 12 weeks).
• Caregiver Leave.
• Adoption and surrogacy reimbursement.

Pay

Commensurate with experience.

Schedule

Full Time, Monday - Friday; 8am - 4:30pm