Traveling Electrical Assistant Project Manager

InPwr, Inc. is an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we focus on complex opportunities and take electrical design to the next level, with licenses in over forty states and projects across the nation.

About the role

The Assistant Project Manager supports the Project Manager by planning, organizing, and directing operations for ongoing projects. This role performs project-related tasks and provides administrative and clerical support.

Responsibilities

• Maintain, organize, and stay informed of SharePoint job folders.
• Research vendors in areas where work is performed.
• Support closing punch lists.
• Build, develop, and grow relationships with vendors, sub-contractors, and field personnel.
• Coordinate scheduled construction activities with team members.
• Manage the change order process.
• Create, maintain, coordinate, review, and send for approval all project documentation, including drawings, submittals, RFIs, and support materials.
• Prepare project update reports, proposals, daily logs, meeting agendas, requests for information, and other miscellaneous documents.
• Provide field coordination support to align design intent with actual installation methods.
• Capture project photos from start to finish.
• Assist with Work-in-Progress (WIP) updates throughout the month.
• Support the Project Manager with customer-specific project management software (e.g., Procore).
• Work closely with the Project Manager to meet deadlines for:
  • Quoting buyouts, gear, and packages.
  • Requests for Change.
  • Project schedule support.
  • WIP updates.
• Assist in project proposal submissions and follow-up.
• Maintain vendor relations and perform field purchasing as requested.
• Quote materials and manage project subcontracts and change orders, acting as a liaison between vendors and InPwr.
• Support project QA/QC efforts and as-built coordination.
• Handle material requests.
• Supervise and manage coordination of:
  • Manufacturer submittal documentation.
  • Operation and Maintenance documentation.
• Perform other duties as assigned based on business needs.

Requirements

• Excellent quantitative and analytical skills.
• Strong computer skills, including proficiency in Microsoft Office products.
• Ability to learn new software quickly; knowledge of estimating software such as Bluebeam and Accubid.
• Outstanding interpersonal skills, including excellent verbal and written communication.
• Problem-solving capabilities to identify and resolve issues analytically and timely.
• Effective time management through planning, organization, and handling multiple initiatives simultaneously.
• Ability to work as an effective team member, balancing individual and team responsibilities.
• 75% travel to job sites; 25% remote work.

Technology & Tools

• Microsoft Office
• Spectrum
• Bluebeam
• Accubid

Working Environment & Physical Demands

This is a stationary position requiring frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 50 pounds. Must be physically able to work in warehouse and job site environments, and regularly use computers and handheld devices.

Benefits

• Medical, dental, vision, and life insurance 100% company-paid for employees.
• Paid vacation and holidays.
• 401(k) company match.
• 30-day paid sabbatical every 5 years of employment.
• Stable employment with a growing company.
• Highly competitive salary.