Travel Specialist

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate, navigation, EEO, etc. Must preserve all substantive info. We need to parse the posting. Key info: - Position Title: Travel Specialist (but we don't output as heading) - Compensation: $16.50 - 17.84 (Pay) - Department: Accounts Payable_A (Samantha Rowe) Start Date 10/26/2026 (metadata, maybe short p) - About This Opportunity: paragraph describing role. - What You'll Do And What You'll Bring: includes Position Function and Duties & Responsibilities (list) - Minimum Qualifications: bullet list? It's a sentence: "Associate’s degree or equivalent in accounting or other business-related field. Over three through five years of accounting, accounts payable, auditing, or other detailed administrative experience. Excellent Microsoft Office and organization skills." - Preferred Qualifications: "Over three years of accounting experience. Experience processing travel reimbursements/payments." - What We Offer: benefits description: paid vacation days, sick days, holidays, parental leave, health/dental insurance, long-term disability, life insurance, retirement benefits, tuition coverage, etc. Also there is mention of "Total Compensation Calculator" but that's not a benefit per se; still part of benefits. We need sections: About the role (use About This Opportunity). Responsibilities (duties). Requirements (maybe Minimum Qualifications). Qualifications (maybe Preferred Qualifications). Skills (maybe Microsoft Office etc). Benefits (What We Offer). Pay (Compensation). Schedule (maybe not given; no schedule info, so omit Schedule section). Also maybe include a short p for metadata like Department and Start Date. We must not create sections with filler like "commensurate with experience". We have actual content. We need to use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must not repeat job title as heading. So no

  Travel Specialist

  . We need to preserve all substantive info; do not invent or summarize away detail. We must remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should exclude "How To Apply", "Questions regarding this position may be directed to:", "Please apply via the online Ball State University job portal.", "Please list three professional references within the online application.", "Supporting Documents Upload Instructions", "Important: Do not use the Autofill feature when uploading your resume.", "Required Document Resume Optional Document Cover Letter". Also exclude "Candidates for searches must have current authorization to be employed in the United States without employer sponsorship." That's a requirement? It's about work authorization; could be considered a requirement but it's boilerplate? It's a legal requirement; but it's not EEO? Might be considered boilerplate but it's substantive? It's a requirement for employment. However it's typical boilerplate; but the instruction says remove EEO/equal-opportunity/scam-warning boilerplate. Work authorization is not EEO but could be considered similar. Safer to keep? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." Work authorization is legal; maybe remove. I'd remove it to be safe. Also duplicate lines: there may be duplicated content; we need to deduplicate. Now construct HTML. We'll have:

  Department: Accounts Payable_A (Samantha Rowe) • Start Date: 10/26/2026

  Then sections:

  About the role

  Join our Accounts Payable – Travel team in a dynamic role that combines customer service, financial review, technology, policy administration, and problem-solving. As a Travel Specialist, you’ll serve as a key resource for University employees, helping travelers and departments navigate the University’s travel processes from pre-approval and booking through reimbursement and reconciliation. In this role, you’ll review and approve travel pre-approvals, expense reports, cash advances, and travel bookings while ensuring expenses comply with University policies. You’ll assist with airfare, hotel, conference registrations, and other travel arrangements; audit travel purchasing card activity; and follow up on outstanding cash advances. You’ll also help travelers resolve complex or time-sensitive situations when plans change or issues arise. Technology and communication are a big part of this position. You’ll work in multiple travel and financial systems, troubleshoot software and booking issues, monitor the Travel email account, collaborate with departments and travel vendors, and help test system updates and improvements. You’ll also have opportunities to contribute to Travel Policy reviews, develop training materials, and communicate important travel updates to the campus community. We’re looking for someone who is detail-oriented, organized, comfortable making decisions, and committed to providing excellent customer service—even when situations are time-sensitive or complex. If you enjoy solving problems, working with technology, interpreting policies, and helping people navigate processes, this is an opportunity to build your expertise in University travel while making an impact across campus.

  That's the About. Next Responsibilities: we have a list of duties under "Duties & Responsibilities". Also there is a "Position Function" bullet list before that. We'll combine into a single list. We need to extract each duty as a list item. Let's parse the duties: From Position Function: - Serve as a resource to the university on all travel questions and issues - administer and enforce university travel regulations and policies - approve or deny all pre-approvals and expense reports - resolve travel issues and technical issues - respond to high-pressure and time-sensitive situations - approve or deny all travel bookings through the university’s travel software - Audit travel cards monthly. Then Duties & Responsibilities bullet points (starting with "Serve as a resource for all university travel; ..."). Let's list them: - Serve as a resource for all university travel; communicate with travelers, departments, travel agencies, and other outside entities through various mediums; resolve complex travel issues while complying with university travel policies. - Review all travel bookings through the university’s dedicated travel booking tool for compliance, accuracy, and price thresholds; approve bookings in a timely manner to ensure best rate and reservations; update booking software with user information; grant and track access to university travel card(s) for select bookings, and make other updates as needed. - Review pre-approvals and cash advance requests submitted for accuracy and to ensure travel-related expenditures are in compliance with travel policies; approve/deny/return for correction and discuss with supervisor as needed. - Pay conference registrations, airfare, hotel, etc., using the travel purchasing card. - Book various forms of travel in situations where departmental purchasing cards cannot be used for conference registrations or situations where the university’s dedicated booking tool cannot be used and ensure all bookings comply with university travel policies. - Review/audit expense reports and cash advance reconciliations submitted for accuracy and to ensure travel-related expenditures are in compliance with travel policies; review all details and resolve discrepancies and complex issues; verify mileage and calculate per diems; approve/deny/return for correction and discuss with supervisor as needed. - Perform the following duties pertaining to cash advances: retrieve report of weekly outstanding cash advances; send weekly emails to travelers with overdue cash advances and follow up until advance has cleared. - Coordinate review of the University Travel Policy quarterly by both Travel Specialists and update as needed. - Assist in the creation of training materials/videos related to travel. - Communicate any changes to the University Travel Policy to the campus community. - Maintain travel email account; respond to questions and provide guidance for all travel-related questions. - Assist with troubleshooting and resolving travel software issues, including communicating with software vendors, departments, and external customers. - Participate in software testing as needed. - Review daily feeds/reports and resolve issues as needed for travel systems. - Review and approve/deny travel access requests and update appropriate access in various university travel systems. - Complete monthly audits of departmental credit cards for assigned cards and all travel card usage; verify all receipts are received in a timely fashion; audit receipts to determine appropriate university expenditures; communicate with cardholders/proxies as required. - Perform other related duties as assigned. - Maintain regular and predictable attendance. We need to ensure we don't duplicate similar items (like "Serve as a resource..." appears twice). We'll deduplicate. Now Requirements: Minimum Qualifications. We have: "Associate’s degree or equivalent in accounting or other business-related field. Over three through five years of accounting, accounts payable, auditing, or other detailed administrative experience. Excellent Microsoft Office and organization skills." We could break into list items. Preferred Qualifications: "Over three years of accounting experience. Experience processing travel reimbursements/payments." Skills: Could be Microsoft Office etc. But we already have skills in Minimum Qualifications. However we could create a Skills section for "Excellent Microsoft Office and organization skills." But we might combine. Given instruction: Prefer a few substantive sections over many thin ones. So we could combine Minimum Qualifications and Preferred Qualifications into a Requirements section, and maybe Skills separate if distinct. But we have separate headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which to use. We have content for About, Responsibilities, Requirements (minimum qualifications), Qualifications (preferred qualifications), Skills (maybe Microsoft Office), Benefits, Pay. We could make: - About the role - Responsibilities - Requirements (minimum qualifications) - Qualifications (preferred qualifications) - Skills (Microsoft Office and organization skills) - Benefits - Pay That seems okay. We must not create sections with filler like "commensurate with experience". We have real content. Now ensure we don't repeat content. Let's craft HTML. We'll start with a p for metadata. Then sections. We need to use
  • for any list of duties/requirements/benefits. For About role we used prose

    . For Responsibilities we will use

    • each duty. For Requirements (minimum qualifications) we will use
      • . For Qualifications (preferred qualifications) we will use
        • . For Skills we will use
          • maybe just one item. For Benefits we will use
            • each benefit. For Pay we will use

              with the compensation range. Now check for duplication: Some duties may overlap with earlier list; we need to ensure we don't duplicate. Let's compile duties list unique: 1. Serve as a resource to the university on all travel questions and issues; administer and enforce university travel regulations and policies. 2. Approve or deny all pre-approvals and expense reports. 3. Resolve travel issues and technical issues; respond to high-pressure and time-sensitive situations. 4. Approve or deny all travel bookings through the university’s travel software. 5. Audit travel cards monthly. 6. Serve as a resource for all university travel; communicate with travelers, departments, travel agencies, and other outside entities through various mediums; resolve complex travel issues while complying with university travel policies. 7. Review all travel bookings through the university’s dedicated travel booking tool for compliance, accuracy, and price thresholds; approve bookings in a timely manner to ensure best rate and reservations; update booking software with user information; grant and track access to university travel card(s) for select bookings, and make other updates as needed. 8. Review pre-approvals and cash advance requests submitted for accuracy and to ensure travel-related expenditures are in compliance with travel policies; approve/deny/return for correction and discuss with supervisor as needed. 9. Pay conference registrations, airfare, hotel, etc., using the travel purchasing card. 10. Book various forms of travel in situations where departmental purchasing cards cannot be used for conference registrations or situations where the university’s dedicated booking tool