Travel & Expense Coordinator

About the role

Martin Retail Group is a leading force in local retail marketing, specializing in strategic, turn-key solutions for global automotive brands. Since our founding in 1977, we've grown to 400+ team members across the United States, representing thousands of dealerships and placing over $1B of media annually – all focused on helping our clients sell more cars and trucks. We pride ourselves on being more than a traditional "ad agency," delivering targeted results. We're also backed by the incredible resources of Publicis Groupe, offering unparalleled world-class technology and capabilities.

Responsibilities

• Review employee expense reimbursement requests for accuracy, completeness, and travel policy compliance; follow up to resolve missing or corrected documentation.
• Provide responsive T&E support by communicating clearly and professionally on policy-related questions.
• Perform AMEX corporate airfare reconciliations and follow up on discrepancies as needed.
• Facilitate cost transfers in the financial system as needed, ensuring transactions are processed accurately and timely.
• Maintain accurate agency vendor records and support vendor setup updates as needed.
• Create agency purchase orders and support vendor invoice approvals in accordance with internal processes.
• Support PO accrual submissions for agency-related costs.
• Assist with Altair expense and time system troubleshooting, escalating issues as appropriate.

Qualifications

Education/Experience: Bachelor’s degree is preferred but not required; four years of relevant experience may be substituted for a bachelor’s degree.

Reporting to: Manager, Business Operations

Skills

• Strong written and verbal communication skills with a customer-service mindset.
• Excellent organization, prioritization, follow-through, and attention to detail in a high-volume environment.
• Accurate data entry, reporting, and general math proficiency.
• Proficient in Microsoft Office, especially Excel, with ability to quickly learn new systems.
• Experience with SAP Software would be beneficial.

Benefits

• Medical coverage
• Dental
• Vision
• Disability
• 401K
• Parental and family care leave
• Family forming assistance
• Tuition reimbursement
• Flexible time off

Pay

Compensation Range: USD $42,000.00 - USD $50,000.00/Annually.