TRAVEL CLERK

About the Role

Makes travel arrangements and provides documentation for lodging, airline, car reservations, tickets, monetary advances, and related travel needs for NES associates.

Responsibilities

• Refers to existing DOD Instructions and World Wide Navy Lodge Directory to determine activities with adequate Government quarters.
• Requests availability of Navy Lodges where applicable and assigns non-availability control numbers.
• When Government quarters or Navy Lodge are not available, obtains least costly commercial lodging accommodations either through American Airlines Computerized Reservation System (SABRE) or by telephone.
• Endorses travel orders with applicable statements regarding Government quarters.
• Reviews travel orders to ensure strict compliance with existing applicable travel regulations.
• Verifies proper chargeable travel accounts and refers improperly prepared approved orders to Supervisor or Travel Assistant prior to returning to Division Director for corrections.
• Assists in determining estimated costs of per diem and travel for all authorized travel of NEXCOM military and civilian personnel in accordance with applicable governing regulations.
• Uses CRT to enter necessary information into NEXCOM automated travel system to create travel order files and assign travel order numbers. This data supports Division Directors in analyzing current travel budgets, ensuring budgetary limitations are met, determining accounts receivable balances, controlling records, providing payment data for centralized billing expenses, and supplying statistical data for management decisions.
• Computes maximum amounts authorized to be advanced in accordance with existing regulations.
• Ensures that travel advances are not issued to personnel who have not submitted travel claims or who owe money for prior travel.
• Generates and distributes checks to travelers.
• Maintains contact with hotels and makes reservations for all personnel visiting NEXCOM on official business in accordance with NEXCOM negotiated contracts.
• Advises military and civilian personnel of requirements for obtaining passports, visas, and health certificates, provides necessary applications, and makes arrangements for obtaining them.
• Initiates correspondence and maintains contact with the Department of State, NMPC, and foreign consulates on matters relating to passports and visas.
• Assists higher-graded travel personnel in providing travelers with SABRE-generated itineraries and boarding passes and makes reservations for pre-reserved seat assignments in accordance with travelers' preferences.
• Compiles cost data or other statistical information for special studies and reports as required.
• Maintains necessary controls and files relating to the travel work performed.
• Types a variety of correspondence, reports, memoranda, and forms in connection with assigned functions.
• Performs other related duties as assigned.

Requirements

General Experience

• One year of experience performing clerical or office work that demonstrated the ability to perform the work of the position.

Specialized Experience

• Two years of experience in clerical or administrative work that demonstrated accuracy and attention to detail.

Substitution of Education for Experience

• One year of academic study above the high school level may be substituted for nine months of general and specialized experience.

Schedule

Full-Time (35+ hours per week)

Location

United States-Virginia-Virginia Beach