Travel and Onboarding Supervisor

About the role

As a Travel and Onboarding Supervisor, you will plan and book employee travel, hotel, transportation, site safety specifics, drug and background clearances to ensure efficient business operations. Additionally, you will support Project Managers and Site Managers and reconcile the Corporate Travel Account.

Key Responsibilities

• Coordinate mobilization efforts for four active field projects, preparing over 200 personnel ahead of project start dates and staggered workforce arrivals.
• Manage large-scale workforce mobilization logistics for 200+ employees across multiple job sites.
• Organize rental vehicle assignments in alignment with employee drug testing schedules to ensure compliance and efficiency.
• Respond to TSA disruptions by rebooking flights, adjusting reservations, and modifying onboarding and badging schedules.
• Administer and execute random drug testing operations seven days a week for both day and night shifts, including expedited 24-hour turnaround requirements.
• Reconcile CTA card transactions, reviewing and categorizing over 1,000 line items by job activity and location.
• Manage rental vehicle swaps and contract extensions across shifts, including weekends, to prevent workflow interruptions.
• Process rental vehicle damage reports and arrange urgent towing or replacements due to accidents or vehicle issues.
• Maintain and update DISA rosters for the customer sites, managing 100+ personnel with multiple daily updates, seven days a week.
• Ensure deactivation of personnel in DISA and OSCA systems upon job completion (including nights and weekends) to prevent unnecessary drug testing charges and compliance issues.
• Track and update rental vehicle mileage across multiple job sites to minimize operational disruptions and avoid unnecessary vehicle exchanges.
• Coordinate rapid redeployment of personnel between projects, including overnight transitions for safety compliance, drug testing, mobilization, and lodging arrangements.
• Manage workforce roster updates across multiple systems, ensuring accurate personnel tracking and replacements.
• Conduct weekly reconciliation of hotel folios to ensure accurate billing, proper check-outs, and prevention of overcharges.

Qualifications

• A high school diploma or equivalent required.
• 5+ years experience in travel coordination, onboarding, and site safety.
• Equivalent combination of education and experience will be considered.

Pay

The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $55,379.00 to $72,008.00 per year.

Benefits

• Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options.
• Wellness Programs designed to support employees in maintaining their health and well-being including Employee Assistance Program providing support for our employees and their household members.
• 401(k) with Company Match Contributions to support employees' retirement.
• Paid Vacations and Company Holidays.
• Opportunities for Flexible Work Arrangements to promote work-life balance.
• Education Reimbursement and Comprehensive Career Programs to help employees grow in their careers.
• Global Recognition and Service Programs to celebrate employee accomplishments and service.
• Employee Referral Program.

Why Westinghouse?

Westinghouse offers a comprehensive benefits package tailored to meet the diverse needs of our employees, promoting wellness and career growth. The company is dedicated to transparency and equity in all of its people practices.

Employment Opportunities

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations.

Equal Opportunity Employer

We are committed to transparency and equity in all of our people practices. Westinghouse Electric Company is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.

Contact Information

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Nearest Major Market

Atlanta