Travel and Expense Accountant

About the role

The successful candidate will provide support to the CCS accounting department at the headquarters of a national public-private partnership in Knoxville, Tennessee. This person will be required to have strong organizational skills, demonstrate excellent attention to detail, and have the ability and initiative to manage tasks from start to finish once training is completed.

Responsibilities

• Identify travel and expense compliance risks and process improvement opportunities and proactively recommend corrective actions.
• Daily review, oversight, and processing of expense reports in Costpoint.
• Ensure consistent application of travel and expense policies and procedures across the organization.
• Research travel options and provide recommendations that align with budget expectations, policy requirements, and traveler needs.
• Book travel for participants in the IACMI Comprehensive Travel Support Program and maintain supporting documentation in accordance with organizational requirements.
• Manage corporate travel PCard activity, including monthly coding, reconciliation, and review of all travel-related expenses, including prepaid travel expenses.
• Prepare monthly reconciliations for the prepaid travel account and research and resolve outstanding items and variances.
• Understand and apply all CCS/IACMI policies and procedures as applicable, specifically in regard to grants and contracts such as US Government Federal Acquisition Regulations (FAR Part 31) guidance.
• Monitor and respond to the expense email inbox daily, providing timely guidance on expense reporting, travel policies, and supporting documentation requirements.
• Analyze travel and expense data to identify trends, variances, and potential misstatements; prepare supporting schedules and ensure accurate general ledger reporting, accruals, and compliance with GAAP and FAR cost principles.
• Clock in and out tasks in task management software upon completion in a timely manner.
• Aid with audit requests by compiling and providing supporting documentation for travel and expense transactions.
• Aid with special projects and ad hoc reporting as needed.

Requirements

This role requires an Associate’s degree in Accounting/Finance preferred, 2+ years of experience in travel and expense, accounting support, accounts payable, or a similar role is strongly preferred, and familiarity with airline, hotel, and car rental companies’ procedures and policies.

Qualifications

• Experience reviewing travel documentation and processing expense reports in accordance with policy and documentation requirements.
• Familiarity with Microsoft Office, including Excel skills for reconciliations, data review, and reporting.
• Experience with Deltek Costpoint or other accounting software.
• Excellent customer service skills with employees and management teams via phone, email, or direct communication.
• Willingness and ability to complete an exercise to show the candidate’s ability to follow instructions and perform basic functions in Excel.
• Experience with government contractors is preferred.

Skills

• Ability to identify, research, and resolve routine travel and expense discrepancies and related issues.
• Proven knowledge of general corporate travel requirements such as documentation requirements, visas, etc.
• Experience with complex general ledger coding, project account structures, and expense allocation requirements.

Benefits

A comprehensive benefits package, including health, dental, and vision insurance, generous paid time off and flexible work arrangements, professional development opportunities, and a collaborative and supportive work environment fostering growth and innovation.

Pay

$50,000 - $65,000 based on relevant experience and qualifications

Schedule

90% Remote; 10% In Office; In or within 1 hour of Knoxville, TN