Trauma Registry Specialist, Trauma Registration, Full-Time, Days, Remote, MUST RESIDE IN CALIFORNIA

About Marinhealth

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

Job Description Summary

The Trauma Registry Specialist is responsible for maintaining and completing current and accurate Trauma Registry (inpatient, outpatient trauma patient) databases, which contain patient-care information from the following phases of care: pre-hospital, emergency room, hospital course, and final outcome. Completed work and decisions made are not reviewed when performed within established departmental guidelines. Work is assigned according to patient census data. Work and decisions are subject to review when guidelines require extension and/or interpretation and when proposed solutions affect the work within the Department.

Job Requirements, Prerequisites and Essential Functions

• Education: High school graduate or equivalent

• College course work in business, computers, data-entry, or related fields is desirable

• Experience: 1-2 years’ experience in abstracting data from medical records, preferably ED/Trauma related

• Experience in data collection using ICD-10 clinical manager codes preferred

• Licenses and Certifications: ICD-10 Course Cert within last 5 years, ATS Trauma Registry, AIS 05/08 or AIS 15CAISS Course Cert preferred, CSTR Course Cert preferred

• Prerequisite Skills: Demonstrated ability to understand medical terminology and the ability to identify and abstract medical data from paper and electronic medical records. Demonstrated ability to work accurately work accurately under department timelines, exercising good judgement with minimal supervision. Strong typing and computer skills (data entry/retrieval techniques). Demonstrated computer and software troubleshooting skills, including spreadsheets and word processing. Ability to read and interpret written and transcribed documents in the medical record, and ability to enter complete data into on-line computer system. Excellent written and verbal communication/interpersonal skills and the ability to deal with individuals of varying comprehension levels. Must possess tact and diplomacy skills to obtain information from a variety of hospital and public sources. Demonstrated ability to analyze and interpret data

Patient Privacy (HIPAA Compliance)

Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Duties And Responsibilities

• General Commitment to Quality (initiative, judgment, and decision-making): Understands how this position’s duties relate to the overall functions of the hospital and to the provision of high-quality service. Demonstrates flexibility, adaptability, and professional behavior when faced with changes and challenges. Demonstrates the ability to assess a situation, consider alternatives, develop options, and choose an appropriate course of action. Seeks guidance and direction as necessary for performance of duties. Assesses appropriate resources prior to making decisions. Demonstrates a personal commitment to continuous quality improvements. Takes responsibility for ongoing personal development, professional growth, and continuing education.

• Customer Relations: Develops and maintains cooperative working relationships with all members of the department. Develops and maintains cooperative working relationships with facility personnel outside of the department. Interacts with patients, families, visitors, physicians, and others in a courteous manner. Maintains the confidentiality of patient and facility records and information.

• Planning and Time Utilization: Organizes activities to achieve maximum productivity and efficiency during assigned shift. Completes routine and priority tasks within established time frames. Demonstrates the ability to recognize and deal with priorities. Performs duties in an independent manner with minimal supervision or direction. Reads and interprets written and transcribed documents in the medical record, and ability to enter complete data into on-line computer system. Submits requests to Medical Records Dept. for chart retrieval. Assists in the management of daily operations of the trauma registry. Assists with statistical reports in support of Trauma Program Operations and the Trauma Performance Improvement Program. In collaboration with the Trauma Specialist, prepares required data for EMS/Trauma Committees for Marin County, State and Regional Trauma Committees. Assists Trauma Specialist in preparing reports to support ongoing program planning. Provides data input and reports to support and direct the Process Improvement Programs. Monitors Compliance with Trauma Service standards of Patient Care. Audits Trauma Registry in compliance with American College of Surgeon Standards. Reports performance improvement issues to Trauma Program Manager/Trauma Director. Follows through on research of performance improvement issues identified.

Accommodation

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or TalentAcquisition@mymarinhealth.org.

C.A.R.E.S. Standards

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

Compensation

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.