Transportation Project Assistant

Responsibilities

• Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.)
• Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs)
• Assist project manager in tracking project billing and creating monthly progress reports
• Absorb and open project numbers for proposal pursuits and contracted projects
• Set up project folders and help file project-related documentation
• Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists
• Track and monitor meetings and attendees lists
• During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf)
• Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs
• Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
• Submit contract review requests to the contracts team as needed
• Track the status of contract reviews. Assist with quarterly contract management reporting and follow-up
• Request Certificates of Insurance (COIs)
• Visit sites to photograph existing site conditions (requires reliable method of transportation)
• Pick-up/drop-off of project items (requires automobile and driver's license)
• Absorb and assist Project Managers and Transportation Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments
• Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs
• Clock in and out for timekeeping purposes
• Absorb and assist Project Managers and Transportation Sector as needed on Special projects and administrative tasks

Requirements

• 2-5 years of experience as a Project Assistant or Coordinator, preferably within the AEC (Architecture, Engineering, and Construction) industry
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred)
• AutoCAD experience is a plus but not required
• Ability to work in a fast-paced environment and prioritize tasks
• Attention to detail and accuracy
• Ability to work collaboratively and independently
• Experience in the engineering or construction industry is a plus
• Reliable method of transportation to and from the office and various job sites

Physical Demands

• Must be able to regularly talk, hear and operate a computer, keyboard and mouse
• Occasionally lift, pull/push and carry up to 20 pounds with accommodations

Work Conditions

• Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting
• Exposure to high-stress, fast-paced, deadline-oriented environment
• Travel to other BKF locations and client sites may be required

Benefits

• The typical base salary range for this position is $30 - $40 per hour, and will vary depending upon skills, experience, education, and geographical location.
• This is an hourly position, paid bi-weekly
• Competitive salaries, profit sharing, and 401k
• Generous paid time off packages
• 9 Paid Holidays
• Flexible schedules
• Education reimbursement, Paid annual dues for professional and societal organizations
• BKF offers competitive and award-winning benefits and perks. To learn more click here.