Transportation Project Assistant

Responsibilities

• Aid in preparing draft letters and emails for project-related correspondence.
• Update and maintain electronic lists using MS Outlook, MS Excel, and/or Google Docs.
• Track and report project billing and create monthly progress reports.
• Open project numbers for proposal pursuits and contracted projects.
• Create and organize project folders and manage project-related documentation.
• Monitor and resolve outstanding issues for active projects.
• Coordinate meetings and update attendee lists.
• Plot and compile electronic plan sets and manage contractor material submittals.
• Prepare and submit various BKF contract documents for project team review.
• Track contract reviews and prepare quarterly contract management reports.
• Manage Accounts Receivable aging reports and collections efforts.
• Prepare basic reports and collections metrics for management.
• Support project managers and transportation sector on special projects and administrative tasks.

Requirements

• 2-5 years of experience as a Project Assistant or Coordinator, preferably within the AEC industry.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Bluebeam Revu (preferred).
• AutoCAD experience is a plus but not required.
• Ability to work in a fast-paced environment and prioritize tasks.
• Attention to detail and accuracy.
• Ability to work collaboratively and independently.
• Experience in the engineering or construction industry is a plus.
• Reliable method of transportation to and from the office and various job sites.

Physical Demands

• Must be able to regularly talk, hear, and operate a computer, keyboard, and mouse.
• Occasionally lift, pull/push, and carry up to 20 pounds.
• Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting.
• Exposure to high-stress, fast-paced, deadline-oriented environment.
• Travel to other BKF locations and client sites may be required.