Transportation Management Analyst

Fleet Management Information System (RTA)

This role manages daily business analytics, operational reporting, and transportation program support, while serving as the department lead for driver management and compliance programs. Collaborates with the Fleet Management Information System vendors and University of Massachusetts Information Technology to achieve department goals for reporting and business planning data storage within the system.

• Develops and revises operating procedures for fleet data processing and reporting.
• Captures and reconciles data associated with transportation services.
• Coordinates fleet billing processes and support data reconciliation activities.
• Serves as the department lead for driver management and compliance programs.

Fleet Telematics

Administers vehicle telematics platform for fleet tracking, driver behavior monitoring, and compliance reporting. Analyzes telematics data to identify trends, improve safety, and optimize fleet utilization.

• Provides job training and customized training materials for FMIS and telematics users.
• Identifies operational metrics and reporting requirements needed to support audits, compliance reviews, and departmental planning.
• Analyzes telematics data to identify trends, improve safety, and optimize fleet utilization.

Vehicle Acquisition and Leasing

Coordinates the end-to-end vehicle acquisition process, from user request through delivery. Maintains complete and accurate acquisition records in RTA Fleet, managing work orders, documentation, schedules, ownership, and resource tracking for reporting and billing.

• Maintains complete and accurate acquisition records in RTA Fleet.
• Manages work orders, documentation, schedules, ownership, and resource tracking for reporting and billing.
• Develops vehicle acquisition recommendations with high-level cost estimates, ensuring policy and Service Level Agreement compliance and documenting exceptions as needed.
• Coordinates stakeholder review and approval via DocuSign and manages dealership quote requests (VEH110), entry into UMass Buyways, and Massachusetts Registry of Motor Vehicles registration submissions with tracking.

Vehicle Disposition

Manages all aspects of the vehicle disposition process from the receipt of user request to physical removal of the vehicle. Manages all vehicle disposition activities in RTA Fleet, maintaining complete asset records with required documents, photos, and auction materials. Processes disposition requests through RTA Fleet work orders. Updates work orders weekly with status, next steps, ownership, and resource time to support accurate reporting and billing.

• Manages all aspects of the vehicle disposition process from the receipt of user request to physical removal of the vehicle.
• Maintains complete asset records with required documents, photos, and auction materials.
• Processes disposition requests through RTA Fleet work orders.
• Updates work orders weekly with status, next steps, ownership, and resource time to support accurate reporting and billing.

Fueling and Electric Vehicle Charging Systems

Oversees university fueling and Electric Vehicle operations, including fuel card administration, consumption monitoring, fuel efficiency optimization, and Electric Vehicle charging infrastructure performance and reporting. Manages fleet vehicle registrations, renewals, purchases, inventory records, asset disposition, and fuel/Electric Vehicle system integration within FMIS. Ensures compliance with United States Environmental Protection Agency and Massachusetts Department of Environmental Protection regulations, maintains required documentation, and supports audits and inspections.

• Oversees university fueling and Electric Vehicle operations, including fuel card administration, consumption monitoring, fuel efficiency optimization, and Electric Vehicle charging infrastructure performance and reporting.
• Manages fleet vehicle registrations, renewals, purchases, inventory records, asset disposition, and fuel/Electric Vehicle system integration within FMIS.
• Ensures compliance with United States Environmental Protection Agency and Massachusetts Department of Environmental Protection regulations, maintains required documentation, and supports audits and inspections.

Other Functions

Collaborates with internal teams, vendors, and the Fleet Systems Analyst to support strategy, performance, and continuous improvement across fleet operations. Performs other duties as assigned.

• Collaborates with internal teams, vendors, and the Fleet Systems Analyst to support strategy, performance, and continuous improvement across fleet operations.
• Performs other duties as assigned.