Transplant Coordinator 1

Summary Of Functions

The Procurement Transplant Coordinator I (PTC-I) is the clinical professional responsible for all aspects of the organ procurement process at a hospital within OneLegacy’s DSA and at a OneLegacy Recovery Center. The PTC-I’s responsibility begins with assisting hospitals to identify and report potential donor referrals and proceeds through the organ recovery procedure. The PTC-I is responsible for reinforcing and supporting all processes of donation as outlined in the UAGA (Uniform Anatomical Gift Act).

Duties And Responsibilities

• Essential Job Functions:

  • Referral Management Process
  • Family Support Process
  • Donation Development Process
  • Donation Process
  • Donation Development Process

Referral Management Process

• Responds promptly and appropriately to potential donor referrals to assess suitability and enhance the donation process.
• Establishes and enhances relationships with the hospital staff to increase referral activity.
• Introduces oneself to the referred patient’s bedside Nurse and the units Charge Nurse to establish presence.
• Collaborates with the RTS (Referral Triage Specialist), CRS (Clinical Resource Specialist), SOP (on call Supervisor of Organ Procurement), Medical Director of Referral Management and/or clinical leadership to manage active referrals.
• Accesses and reviews the referring hospital’s medical records charts.
• Transcribes appropriate information to digitalDONOR fields per OneLegacy policies and practices.
• Consults with hospital staff to evaluate current organ function and identify early stages of medical derangements and current organ function.
• Formulates a treatment plan at the direction of the Medical Director of Referral Management.
• Advocates on behalf of potential donors and their families for interventions needed to preserve the opportunity for donation and optimize organ function.
• Makes written and oral reports/recommendations to the attending physician, transplant physician, Medical Director, consulting Intensivist and CRS concerning the status and care of the donor, as appropriate.
• Develops and communicates a plan for continuity of care along with the progression of the referral.
• Reviews medical-legal documentation pertaining to brain death declaration for completeness and accuracy according to hospital policy, California Health and Safety codes and current American Association of Neurology Guidelines.
• Sends acceptable brain death documentation to the RTS and CRS to be verified per OneLegacy policy.
• Performs administrative duties regarding the patient, such as completing digitalDONOR charting, as well as any other forms or documentation required per OneLegacy documentation policies and/or hospital policies.
• Implements and maintains established policies, procedures, objectives, quality assurance, safety, environmental and infection control; reports these to the transplant center, physician, resident, family members and public, as appropriate.

Family Support Process

• Identifies AP (Authorizing Party) and language requirements.
• Documents pertinent family dynamics and any other relevant information needed to properly assess the AP and/or family members of potential donors in preparation for approach.
• Collaborates with the hospital care team, the RTS and/or the Family Care Specialist Resources (FCSR) in the end-of-life discussion to ensure the AP is provided with the opportunity for donation in the most appropriate manner.
• Discusses the elements of authorization with the AP and/or family members of potential donors.
• Obtains authorization for donation per UAGA and verifies medical-legal documentation necessary for organ recovery is complete according to OneLegacy policies and procedures.
• Completes Donor Risk Assessment Interview (DRAI) and obtains any required follow-up information.

Donation Process

• Responds to donor referrals or assigned donor cases at shift start time unless otherwise instructed by CRS/RTS.
• Obtains accurate medical information for evaluation and evaluates potential organ and tissue donors according to OneLegacy, regulatory and/or credentialing body guidelines.
• Discusses and supports the donation process with family members or Authorizing/Acknowledging Party (AP).
• Collaborates with Medical Examiner/Coroners, tissue recovery staff, hospital staff, social services and clergy.
• Coordinates the logistics for multiple organ procurements and allocation cases.
• Maintains consistent and clear communication with Donor Allocation Coordinator (DAC) regarding organ allocation.
• Verifies that all medical-legal documentation necessary for organ procurement is completed according to OneLegacy, governing and/or credentialing body guidelines.
• Provides organ allocation staff with organ/donor information, as required.
• Responsible for all chart documentation in the OR during recovery and post recovery including review and completion of Confidential Donor File (CDF) at the conclusion of each completed case.

Donation Development Process

• Reviews Not Brain Dead Status Board (NBD) when in a hospital for an active referral.
• Conducts a site visit on NBD referrals and chart in EMR system.
• Participates in “Presence with a Purpose” in collaboration with the Donation Development Coordinator (DDC) to educate hospitals on the donation process along with current and upcoming donation related events.
• Coordinates and conduct scheduled education on donation and transplantation in partnership with the DDC in assigned hospital(s).
• Participates in OneLegacy signature events such as: OneLegacy Donation and Transplantation Symposium, Donate Life RunWalk, etc. as requested.
• Promotes positive relationships with all hospital and clinical staff.
• Participates in hospital meetings to assist with presenting information or addressing issues relating to the donation process.
• Joins hospital sponsored clinical rounds and/or conducts other case-finding activities.
• Debriefs Donation Development Coordinator (DDC) after a case, as OneLegacy Recovery Center Responsibilities.

Donation Development Process (Continued)

• Shares schedule responsibility with other assigned PTC-I staff (seven 12-hour shifts per pay period every two weeks).
• Additional work time and shifts are assigned, as needed, to uphold OneLegacy’s mission.
• Will be required to travel within OneLegacy’s Donor Service Area to respond to a referral/donor case or other OneLegacy business.
• Gives verbal report to oncoming OneLegacy staff when assignment is completed.
• Carries OneLegacy issued electronic devices and appropriate case materials on scheduled work shifts and ensure that all equipment is working properly.
• Enables and ensures location services on OneLegacy issued devices work properly during scheduled shifts.