Transfer Evaluation Specialist

The Opportunity

The Transfer Evaluation Specialist is part of the Integrated Enrollment Services unit and reports to the Director of Integrated Enrollment Services. The primary responsibility of this position is to perform a variety of data processing, clerical, and office tasks accurately and efficiently in support of the transfer evaluation process at Unity Environmental University.

Day to Day Responsibilities

• Provide accurate, valid, and timely processing and maintenance of all transcript records.
• Perform transcript data entry and associated tasks into campus information systems of record.
• Provide administrative support to include (but not all inclusive) maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing and proofreading documents, as needed.
• Perform inbound and outbound calls to students in support of administrative needs across institutional units.
• Evaluate transcripts for student credit transfer.
• Perform data analysis activities as directed.
• Complete, verify, process, and distribute credit card statements, purchase orders, check requests, timesheets, tax forms, applications, etc. when directed.
• Reconcile spending activities with the business office to the general ledger, credit card statements, gifts, etc.
• Maintain inventory of materials, publications, letterhead etc. required for Institution activities and communications when assigned.
• Organize, prepare, produce, and otherwise process both physical and electronic bulk communications in accordance with department schedules and procedures.
• Process incoming mail and delivery of outgoing mail to the mailroom.
• Cook up scanning and e-filing of documents.
• Generate, validate and distribute periodic and ad-hoc reports.
• Maintain shared email inboxes and calendars.
• Ensure accuracy and completion of data elements through periodic reports and verification measures.
• Serve as the subject matter expert for one or more information systems, identify process improvements, develop procedures for implementation, etc.
• Perform complex clerical work and cross train in all units under the Integrated Enrollment Services (IES) Center.
• Manage work-study student employees as assigned.
• Provide customer service to other departments within the institution and answering the phone to provide Institution switchboard services-as assigned.
• Pro-actively communicate challenges, successes, and failures with leadership.

Qualifications

• A high school diploma/GED is required.
• Good oral communication skills are essential.
• Proficiency with databases, word processing, email, and spreadsheet software is required.
• The ability to work harmoniously with members of the college team is important.
• The ability to demonstrate initiative, make sound decisions, budget time, focus on details, and complete tasks on time while functioning in multiple capacities is crucial.
• The ability to adapt to new ideas and circumstances is beneficial.
• Knowledge of office operations including filing and clerical support is advantageous.
• The ability to effectively present information and respond to questions from the college community and managers is helpful.
• The ability to calculate figures and apply concepts of percentages, ratios and proportions to practical situations is useful.
• The ability to define problems, collect data, establish facts, and draw valid conclusions is beneficial.
• The ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised is important.

Preferred Skills

• Two (2) years of job-related experience in customer service or a related field.

Location

Pineland Farms, New Gloucester, Maine. Just a half hour from Portland, Unity Environmental University Headquarters, Unity Environmental University Distance Education, The Technical School for Environmental Professions, and the School of Environmental Business & Sustainable Ventures are based at the Pineland Farms campus. The facilities are within easy access to one of the fastest-growing cities for startups in the country.

Work Schedule

Work hours are specific to the requirements of this position and can include days, evenings, and weekends. Working extended hours required as needed. Must be flexible and cooperative in fulfilling responsibilities and meeting the Institution’s needs. Although Unity Environmental University employees are generally scheduled to work at their specifically assigned locations, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignments at any Unity Environmental University location.

Physical Demands

• While performing the duties of this job, it is regularly required to sit and talk or hear.
• The employee is occasionally required to stand or walk.
• The employee must occasionally lift and/or move up to 20 lbs.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The use of either hand for repetitive movements such as grasping, grasping, and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications.

Company Perks

• A comprehensive and competitive compensation and benefits package for its faculty and staff.
• Benefits for eligible employees include: Paid holidays, 4 weeks of PTOMedical, Dental, and Vision InsuranceShort- and Long-term disabilityLife InsuranceRetirement Plan with up to 8% matchRelocation Assistance