Transactional Legal Administrative Assistant

Responsibilities

• Aid in drafting, organizing, and managing documents related to real estate transactions.
• Support public finance transactions by preparing and organizing various documents.
• Assemble and submit transcripts to the Texas Attorney General's Office.
• Prepare and format legal documents, correspondence, presentations, and other materials.
• Enter timesheets, review prebills, and process billing revisions.
• Review vendor invoices and prepare check requests for payment.
• Maintain and organize transaction files and supporting documentation.
• Coordinate attorney calendars, deadlines, meetings, and appointments.
• Monitor and follow up on client and transaction-related activities.
• Coordinate logistics for meetings, closings, training programs, and business development activities.
• Manage and organize hard-copy and electronic files within the Firm's document management system.
• Ensure proper storage, retrieval, and maintenance of legal records and transaction documents.
• Provide professional customer service to clients, vendors, attorneys, and internal stakeholders.
• Collaborate effectively in a team-oriented environment.
• Perform overflow assistance and additional administrative duties as assigned.

Qualifications

• Minimum of 3-5 years of legal administrative support experience within a transactional practice.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems (iManage preferred).