Transaction Manager

About the Company

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark's company-owned offices, together with its business partners, operated from approximately 170 offices with 7,600 professionals around the world.

About the Role

Newmark is seeking a highly organized, proactive, and client-focused professional to support a top-producing brokerage executive in Newmark's Silicon Valley/San Jose office. This position will be a key part of the executive's expanding team, specializing in agency leasing and tenant representation. The successful candidate will provide transaction coordination, client-service, and business-development support. The role requires a professional who can manage multiple priorities, maintain a high level of accuracy and follow-through, and serve as an effective extension of the executive's team both in and outside the office.

Responsibilities

• Provide direct day-to-day support to a top-producing brokerage executive and the executive's growing agency leasing and tenant-representation team.
• Support client calls, meetings, negotiations, and other transaction-related activities.
• Attend property tours, client meetings, and other business activities as needed; interface directly with clients, prospects, landlords, tenants, vendors, and internal partners as an extension of the executive's team.
• Maintain complete, accurate, and well-organized transaction, listing, and required form files in accordance with company procedures and applicable requirements.
• Monitor and maintain a real estate project-tracking system to ensure timely transaction completion; track key deadlines, deliverables, approvals, and follow-up items.
• Prepare, update, collate, and package reports and other materials as instructed by the team.
• Assist with client report writing, presentations, and client account management.
• Conduct research, analytics, and data mining related to market activity, properties, ownership, tenants, development, clients, and business opportunities.
• Continually stay informed of local, national, and global real estate trends, market developments, technology, and innovation relevant to clients and the team's business.
• Support business-development efforts, including prospect research, CRM and pipeline tracking, pursuit materials, client events, industry events, and follow-up communications.
• Provide sales support for key pursuits and business-development activities, including support for major client presentations.
• Prepare mapping and workflow analyses as appropriate to support transactions, client service, and business development.
• Work with in-house proprietary technology and analytical toolkits, as well as client-service and project-management tools.
• Use AI-enabled tools to improve research, communication, reporting, analysis, and workflow efficiency; ability to build and maintain customized AI agents and dashboards is preferred.
• Perform administrative functions and prepare professional communications as required.
• May perform other duties as assigned.

Requirements

• Bachelor's degree in business, real estate, finance, economics, marketing, or a related field preferred.
• Minimum of 5 years of relevant experience in commercial real estate brokerage, transaction coordination, client service, executive support, business development, or a similarly fast-paced professional-services environment.
• Real Estate License Required – may obtain within 90 days of hire.

Skills

• Strong written, verbal, and interpersonal communication skills; ability to interact professionally and confidently with senior executives, clients, prospects, and internal stakeholders.
• Exceptional organizational, project-management, and follow-through skills, with the ability to manage multiple assignments and deadlines with accuracy and discretion.
• Proficiency with Microsoft Office and client-service tools, including PowerPoint, Excel, Word, and Outlook.
• Experience with CRM, transaction-management, project-tracking, mapping, and presentation tools is preferred.
• Proficiency using AI tools for research, drafting, analysis, and workflow improvement.
• Experience building customized AI agents and dashboards is preferred.

Benefits

• Industry-leading Parental Leave Policy (up to 16 weeks).
• Generous healthcare.
• Bright Horizons back-up care program.
• Generous paid time off.
• Education reimbursement.
• Referral Program.
• Opportunities to network and connect.

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Pay

Salary Range: $90,000 - $100,000