Transaction Coordinator - TEMPORARY

Job Duties And Responsibilities

• Cook up, complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to company policy and state rules and regulations.
• Follow up with sales and management staff to correct discrepancies.
• Perform data entry tasks, prepare general correspondence, and maintain forms/supplies.
• Maintain/manage active files – price reductions, extensions, expirations - to ensure all information is entered and/or reports and disclosures are forwarded in a timely manner.
• Keep agents informed on the progress of the files.
• Compile marketing materials, handle advertising, schedule appointments and coordinate other transaction activities.
• Provide and/or coordinate accurate and timely communication with external contacts such as homeowners, closing agents, staff from other real estate brokerages, service personnel and vendors.
• Confirm earnest money checks and forward check to accounting to comply with timeframes.
• Prepare and maintain files for document storage.
• Train new staff and sales associates on software and office equipment.
• Serve as back-up to office staff.
• Perform additional duties as requested or assigned.

Qualifications

• Education: High school diploma or equivalent work experience. Post secondary coursework preferred.
• Experience: Two years administrative experience preferably in real estate office.
• Knowledge And Skills: Strong computer skills in Microsoft Office products; typing speed of 45 wpm minimum; ability to work independently and prioritize multiple tasks and projects concurrently; effective oral and written communication skills and an excellent customer service focus; effective analytical and problem-solving skills; excellent organizational skills with a focus on detail; high degree of accuracy.
• Other: Real estate license preferred.