Transaction Coordinator - Real Estate Broker

About the role

We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ. This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals.

Key Responsibilities

• Coordinate real estate listings from pre-market through closing
• Enter, update, and maintain MLS listings and ensure accuracy across all platforms
• Support transaction coordination activities across multiple active deals
• Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors
• Track real estate transaction timelines, deadlines, contingencies, and milestones
• Absorb and organize real estate transaction files and brokerage records
• Aid in preparing CMAs, listing packages, and supporting client documentation
• Ensure compliance with brokerage procedures and real estate documentation standards
• Monitor deal progress and proactively follow up to keep transactions on track
• Absorb and organize office assistant tasks such as scheduling showings, inspections, appraisals, and closings
• Absorb and organize office assistant tasks such as supporting listing marketing including photos, staging coordination, and property details

Qualifications

• 1–3 years of experience in a real estate office, brokerage, or property management support role
• Hands-on experience with MLS systems and listing input/update processes required
• Experience supporting real estate transactions, listings, or agent teams preferred
• Strong understanding of real estate workflows (listing under contract, closing)
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple listings and transactions simultaneously
• High attention to detail and accuracy with data entry and documentation
• Comfortable working in a fast-paced real estate brokerage environment

Preferred Experience

• Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages)
• Brokerage office or related real estate "team" support experience
• CRM system experience
• Exposure to luxury residential or commercial real estate transactions a huge plus!

What This Role Offers

• Direct involvement in active real estate transactions from start to finish
• Opportunity to work closely with top-producing real estate professionals
• Strong growth potential into Transaction Coordinator or Operations Manager roles
• Fast-paced, hands-on brokerage environment with real responsibility
• Ideal Candidate Profile: Currently working in real estate administration or brokerage support, looking to grow beyond basic office assistant responsibilities, comfortable managing multiple real estate transactions at once, highly detail-oriented and deadline-driven, interested in both the marketing and operational side of real estate

Pay

$65,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K - 2K per month)

Schedule

Monday – Friday, 9:00 AM – 5:00 PM

Benefits

• Medical insurance (paid at 50% of premiums)
• Approximately 15+ paid holidays + paid sick time