Trainee Affairs Coordinator

About the role

The Trainee Affairs Coordinator at Houston Methodist Academic Institute (HMAI) works closely with the training and education initiatives under the supervision of the Director of Educational Partnerships. They provide primary support and work directly with faculty, preceptors, and third and fourth-year College of Medicine (COM) students from various institutions.

Qualifications

• High School diploma or equivalent education
• Bachelor’s Degree preferred

Experience

• Two years experience in healthcare delivery or academic setting
• Experience in a health science center or higher education preferred

Skills and Abilities

• Demonstrates the skills and competencies necessary to safely perform the assigned job
• Sufficient proficiency in speaking, reading, and writing the English language
• Prioritizes, frequently and quickly shifts tasks, and adapts to a rapidly changing environment
• Exhibits attention to detail and critical thinking skills
• Demonstrates excellent organizational skills
• Works alone and with a team

Essential Functions

• People Essential Functions:
  • Works directly with Clerkship Directors, Manager for undergraduate medical education, and the medical students to facilitate all aspects of the undergraduate medical education program.
  • Facilitates implementation of standardized patient encounters, structured debriefing for small multidisciplinary groups of adult learners after completion of simulation training.
  • Affords assistance with administrative management of clerkship and electives, acting as liaison between directors and students.
  • Serves as liaison to Education Administration, Faculty and other affiliated personnel.
• Service Essential Functions:
  • Provides professional and administrative support managing the day to day operations of their assigned 3rd and 4th year clerkship program(s).
  • Maintains optimum communications with clerkship directors and clerkship faculty to facilitate appropriate scheduling and coordination of clerkship rotational experiences to satisfy requirements.
  • Captures and coordinates activities related to educational conferences, orientation, meetings, lectures, simulations, laboratory sessions, examinations and special events as directed by curriculum.
  • Prepares exams, syllabi, and other materials as requested by the clinical faculty and NBME requirements.
  • Maintains this material in a secure electronic database.
  • Captures and tracks evaluations and grades for clerkship programs using an online database.
• Quality/Safety Essential Functions:
  • Maintains and coordinates activities required to comply with institutional and program requirements (to include management of grades and course requirements, orientation, testing, evaluation & assessment, and schedules).
  • Compiles and maintains data to ensure compliance with accreditation agencies and for reporting purposes.
  • Coordinates and prepares materials for continued accreditation for the educational partners responsible for reporting to the LCME.
• Finance Essential Functions:
  • Utilizes department resources/supplies efficiently and identifies cost savings or revenue opportunities.
• Growth/Innovation Essential Functions:
  • Generates and communicates new ideas and suggestions that improve quality and/or service.
  • Identifies unique and creative ways to assure accessibility and availability of clinical education programs to staff via simulation form improving/evaluating competency.

Supplemental Requirements

• Work Attire: Uniform: No, Scrubs: No, Business professional: Yes, Other (department approved): No
• On-Call*: No
• Travel**: May require travel within the Houston Metropolitan area or outside Houston Metropolitan area