Trade Show Coordinator - Tavily

About the role

We are seeking a Tradeshow & Events Coordinator to manage our presence at industry conferences, tradeshows, and corporate events. The ideal candidate will have 2-4 years of experience in event coordination or field marketing, strong project management skills, and the ability to manage multiple projects simultaneously under tight deadlines.

Responsibilities

• Plan and manage end-to-end tradeshow and event logistics (booth design, shipping, setup, staffing)
• Maintain the annual events calendar and manage budgets across 10–20 events per year
• Coverage with vendors, exhibitors, and internal stakeholders
• Oversee pre-show promotions and post-show lead handoff to the sales team
• Track event performance metrics and report on pipeline impact
• Negotiate contracts with venues, vendors, and event organizers

Requirements

The successful candidate should have:

• 2–4 years of experience in event coordination or field marketing
• Strong project management skills; experience with tools like Asana, Monday.com, or similar
• Comfortable managing multiple projects simultaneously under tight deadlines
• Willingness to travel up to 30% of the time
• Experience with CRM systems (Salesforce, HubSpot) for lead tracking preferred

Qualifications

Preferred qualifications include:

• Experience with booth design and setup
• Knowledge of event marketing strategies
• Experience with event promotion and lead generation

Skills

Essential skills include:

• Excellent organizational and communication skills
• Ability to manage multiple tasks and projects
• Proficiency in project management tools
• Strong attention to detail

Benefits

In the United States, key employee benefits include:

• Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families
• 401(k) plan: Up to 4% company match with immediate vesting
• Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers
• Remote work reimbursement: Up to $85/month for mobile and internet
• Disability & life insurance: Company-paid short-term, long-term and life insurance coverage

Pay

Base Compensation Range: $61,600 - $77,000 USD

Schedule

Flexible schedule to accommodate event planning and travel needs.