Tournament Coordinator

About the role

We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more.

The Golf Tournament Coordinator is responsible for planning, organizing, and executing golf tournaments and events at the club. This role involves working closely with members, guests, vendors, and staff to manage all aspects of tournaments, from initial concept to final execution.

Responsibilities

• Oversee the planning of golf tournaments, including member tournaments, charity events, and corporate outings.
• Develop detailed event timelines, covering all operational aspects such as registration and staffing.
• Communicate with tournament participants to ensure they are informed of event schedules, rules, and special instructions.
• Work with the Head Golf Professional/Director of Golf to create tournament formats, pairings, and scorekeeping systems.
• Serve as the primary point of contact for tournament participants, addressing questions, concerns, and special requests.
• Ensure a high level of member/guest satisfaction throughout the event, fostering positive relationships.
• Collaborate with the marketing team to promote tournaments and events through newsletters, social media, and other channels.
• Assist in creating promotional materials such as flyers, email announcements, and event brochures.
• Oversee post-event clean-up and inventory management.
• Conduct post-event reviews to identify areas of improvement for future tournaments.
• Compile and distribute tournament results and reports to participants and club leadership.
• Coordinate with outside vendors for tournament services, including catering, trophies, signage, and entertainment.
• Work closely with the golf operations team, club staff, and grounds maintenance to ensure a successful event.
• Create and manage tournament budgets, including tracking revenue, expenses, and participant fees.
• Ensure all invoices are processed accurately and in a timely manner.
• Assist others as needed and take on additional tasks assigned by management.
• Follow all company, club, and department policies, procedures, and instructions.
• Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
• Follow safe working practices, ensuring compliance with safety guidelines.
• Take initiative in personal and professional growth and maintain any required certifications relevant to the role.
• Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
• Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.

Requirements

• High school diploma or equivalent.
• A minimum of 2 years of experience in event coordination within a golf or country club setting.
• Ability to manage multiple events and deadlines simultaneously.
• Ability to negotiate contracts and manage vendor relationships.
• Proficient in Microsoft Office, golf tournament software, and social media platforms.
• Ability to maintain confidentiality of proprietary company information and sensitive employee matters.

Preferred Qualifications

• Bachelor’s degree in Sports Management, Event Planning, Hospitality, or a related field.

Physical Requirements

• Primarily outdoors with frequent exposure to extreme hot or cold temperatures and humidity.
• Sitting, standing, walking, climbing/ladders, squatting/kneeling, reaching, grasping, pushing/pulling, twisting/bending.
• Lifting/carrying up to 100 lbs.
• Talking, hearing, and seeing.

Primary tools/equipment used: Golf Clubs & Bag (40 - 50 lbs), Merchandise (5 - 30 lbs), Computer (25 lbs).

Schedule

• Adherence to attendance requirements as outlined in the weekly schedule.
• Flexibility to work additional hours as needed to meet position deadlines.
• Availability to work on weekends and/or holidays as required.

Benefits

Full-time team members have access to a comprehensive benefits package that includes:

• Medical, dental, and vision coverage
• Life insurance
• Short-term and long-term disability insurance
• 401(k) retirement savings plan
• Generous paid time off and leave programs (time off as required by applicable law is also provided for part-time team members)

For full details, visit www.invitedbenefits.com.