Top Secret Cleared Administrative Assistant

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!

About the role

Zantech is looking for a talented Administrative Assistant to contribute to the success of our upcoming Service Delivery & Resource Allocation Management Support project for an on-site role based out of Arlington, VA.

Responsibilities

• Maintain Office Director, Deputy Director, and ADPM calendars; manage all communications
• Manage office administrative functions including IT coordination, security/visitor management, building/systems access, and briefing/meeting support
• Manage end-to-end logistics for DARPA-sponsored events
• Fulfill program documentation requests
• Maintain classified and unclassified file structures; conduct quarterly document reviews
• Prepare and deliver monthly Contractor Badge Data List
• Support preparation of briefing materials and read-ahead packages as directed

Requirements

• Minimum 6 years, including experience supporting GS-15 level (or equivalent) government personnel
• Demonstrated experience supporting senior-level government officials (GS-15 equivalent or above)
• Experience with Defense Travel System (DTS) for travel authorization and voucher preparation preferred (will collaborate with Travel Specialist III)
• Strong skills in document creation, editing, and management using Microsoft Office Suite
• Experience managing visitor access and security escort protocols in a classified facility
• Experience managing large-scale event logistics (conferences, executive meetings, technology demonstrations)
• Proficiency maintaining organized file structures on both classified and unclassified systems
• Excellent oral and written communication skills; customer service experience in a public-facing role
• 6+ years creating, compiling, and editing computer-generated technical documentation

Qualifications

• Education Required: High school diploma or GED
• Education Preferred: Associate's or Bachelor's degree in Business Administration, Communications, or related field
• Preferred Certifications: Microsoft Office Specialist (MOS) certification, Event or meeting management certification

Skills

• Experience with Defense Travel System (DTS) for travel authorization and voucher preparation preferred (will collaborate with Travel Specialist III)
• Strong skills in document creation, editing, and management using Microsoft Office Suite
• Experience managing visitor access and security escort protocols in a classified facility
• Experience managing large-scale event logistics (conferences, executive meetings, technology demonstrations)
• Proficiency maintaining organized file structures on both classified and unclassified systems
• Excellent oral and written communication skills; customer service experience in a public-facing role
• 6+ years creating, compiling, and editing computer-generated technical documentation

Benefits

“Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!