Tooling Administrative Assistant

Essential Duties And Responsibilities

• Manage field requests from submission to closure, including tracking progress and maintaining supporting documentation.
• Maintain accurate tooling databases, records, and filing systems.
• Prepare reports, spreadsheets, and documentation related to tooling operations.
• Schedule meetings, coordinate departmental communications, and maintain calendars.
• Aid with data entry and document control activities.

Tool Inventory Management

• Track tooling inventory levels and usage.
• Monitor tool check-in/check-out processes.
• Maintain inventory records and reconcile discrepancies.
• Assist with periodic physical inventory counts and audits.

Purchasing and Vendor Coordination

• Create and process purchase requisitions and purchase orders for tooling and related supplies.
• Communicate with vendors regarding pricing, availability, and delivery schedules.
• Track orders and ensure timely receipt of tooling and components.
• Maintain vendor contact information and purchasing documentation.

Maintenance & Calibration Tracking

• Monitor preventive maintenance schedules for tooling and equipment.
• Cookordinate calibration and repair activities with internal departments and external service providers.
• Maintain maintenance and calibration records.
• Ensure compliance with company and quality system requirements.

Reporting and Documentation

• Generate tooling utilization, inventory, and maintenance reports.
• Aid in updating tooling procedures, work instructions, and standard operating procedures.
• Support audits by providing required documentation and records.
• Ensure document accuracy and revision control.

Cross-functional Support

• Collaborate with manufacturing, engineering, maintenance, and quality departments.
• Aid with tooling-related projects and continuous improvement initiatives.
• Support onboarding and training documentation for tooling processes.

Qualifications And Requirements

• High School diploma or equivalent required.
• Associates degree in Business Administration, Supply Chain, Manufacturing, or related field preferred.
• 2 + years of administrative support experience, preferably in a manufacturing, tooling, or industrial environment.
• Experience with inventory management and purchasing processes preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with ERP, MRP, or inventory management systems preferred.
• Strong written and verbal communication skills.
• Able to manage multiple priorities and meet deadlines.
• Problem-solving and analytical skills.

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.