Title Clerk

About the role

Pete’s RV Center is looking for a highly organized, detail-oriented Title Clerk to join our team! This is a great opportunity for an experienced Title Clerk or administrative professional who enjoys a fast-paced environment and is interested in expanding their knowledge and skills. In this role, you will be responsible for title and registration processing while also supporting a variety of administrative functions throughout the dealership. This position offers an opportunity to grow into additional accounting responsibilities and develop a broader understanding of dealership operations. The ideal candidate is dependable, organized, comfortable working with confidential information, and eager to learn. Administrative, DMV, dealership, and accounting experience are a plus! This is a fully onsite position. No remote work available.

Responsibilities

• Title & Registration: Manage and maintain files for all manufacturers' certificates of origin (MCOs) and used titles.
• Ship titles and MCOs to other dealerships as needed.
• Track payoff titles and follow up with lending institutions to ensure timely receipt.
• Process and submit Vermont registration and title applications and supporting documentation.
• Prepare registration and title paperwork for out-of-state customers.
• Provide professional and timely customer service regarding title and registration questions.
• Maintain accurate spreadsheets, logs, and tracking systems for incoming and outgoing paperwork, titles, MCOs, and other documentation.
• Audit sales paperwork to ensure accuracy and compliance with state and federal requirements.
• Provide complete and accurate deal documents to Accounting for internal posting and bank payoffs.
• Audit funding packets for accuracy and submit completed packets to financial institutions.
• Administrative Support: File, scan, organize, and maintain dealership documents and records.
• Assist with answering phones, greeting customers, and providing general administrative support.
• Assist with scheduling, data entry, document preparation, and other office functions as needed.
• Maintain organized electronic and paper filing systems.
• Run occasional errands to the bank, DMV, UPS, and other local locations.
• Assist management and other departments with administrative projects and special assignments.
• Accounting Development & Support: Assist the Accounting team with daily administrative and accounting-related tasks.
• Learn and assist with dealership accounting processes, including deal posting, reconciliations, payoffs, deposits, and other accounting functions.
• Balance and reconcile the cash drawer.
• Assist with account and paperwork reconciliations as training and experience develop.
• Support the Accounting team with audits, reporting, data entry, and documentation.
• Take on additional accounting responsibilities as skills and knowledge grow.

Qualifications & Requirements

• Previous Title Clerk, administrative, dealership, DMV, or accounting experience preferred.
• Knowledge of state-by-state title and registration laws, regulations, restrictions, and sales tax requirements is a plus.
• Strong organization and attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service skills.
• Proficiency with Microsoft Office and Google Drive.
• Ability to handle confidential information with discretion.
• Strong problem-solving and follow-through skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Dependable, professional, and team-oriented.
• Achievement-oriented with a positive attitude.
• Willingness to learn, take on new responsibilities, and grow within the company.

Growth Opportunity

This position is designed for someone who wants to expand their skills and grow with the company. While title and administrative responsibilities will be a primary focus, the successful candidate will have the opportunity to learn dealership accounting processes and gradually take on additional accounting responsibilities based on performance, interest, and experience.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Plan
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Life Insurance
• Employee Discounts
• Advancement and Career Growth Opportunities

Schedule

Monday‑Friday 8:30AM‑5:00PM (Full‑time)

Pay

$48,000.00 – $54,000.00 per year