The Carter Center: Program Assistant, Office of VP, Peace Programs

About the role

The Program Assistant provides administrative and logistical support for the Office of the Vice President for Peace Programs. The Program Assistant organizes meetings and events, conducts research, and supports staff in preparing analytical reports and other documentation. Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. Drafts contracts, budgets, and donor reports with manager guidance. Assists assigned managers and team members by maintaining calendars, receiving, and composing communications such as correspondence and replies to inquiries. Performs other related duties as required.

Responsibilities

• Organizes meetings and events
• Conducts research and provides support to staff
• Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel
• Drafts contracts, budgets, and donor reports with manager guidance
• Maintains calendars and receives/composes communications
• Supports assigned managers and team members
• Processes financial documents including contracts, expense reports, invoices, etc.
• Writes routine reports and correspondence, and assists with the development of project/program materials
• Serves as an administrator of work product with other programs/departments
• Liaises and communicates with project consultants and field office staff, providing logistical and administrative support

Requirements

• A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree
• Proficiency with various personal computer software applications

Qualifications

• Experience working in international development, human rights, peacebuilding, the rule of law, or democracy promotion (preferred)
• Experience supporting an executive (preferred)

Skills

• Administrative experience
• Research skills
• Logistics and event planning
• Financial document processing
• Writing and report preparation
• Communication and collaboration

Benefits

Emory University is an equal opportunity employer and provides reasonable accommodations to qualified individuals with disabilities upon request. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Pay

Details about pay are not specified in the job posting.

Schedule

The schedule is based on agreed upon guidelines and may involve domestic and international travel. Due to the travel requirement, Hostile Environment Awareness Training (HEAT) will be required.