Terminal Rail Coordinator/Analyst

Responsibilities

• Creates and manages daily rail schedules while maintaining accurate control records, including Commtrac and CDCV, to ensure real-time alignment with yard activity.
• Maintains organized, retrievable, and audit-ready operational documentation across all rail activities.
• Mainters attention to detail to ensure schedules, waybilling information, and documentation are accurate and complete.
• Monitors rail movements and updates scheduling systems in real time to support safe and efficient rail execution.
• Verifies waybill numbers, release references, and required movement details to ensure accuracy before processing rail movements.
• Holds rail movements when required documentation or release authority is incomplete to ensure compliance.
• Prepares, maintains, and closes required paperwork for liquid inbound, dry inbound, and dry outbound rail operations.
• Ensures that all rail paperwork and records are completed accurately and filed appropriately.
• Maintains operational visibility by identifying delays, mismatches, and readiness issues early.
• Escalates operational concerns when necessary to support decision-making and maintain efficient yard flow.
• Provides clear and effective shift handoffs by documenting open items, schedule status, and outstanding issues to ensure continuity.

Qualifications / Education Requirements

• Strong understanding of rail scheduling, terminal operations, and documentation workflows.
• Possess high attention to detail with the ability to verify information and maintain accurate records across multiple systems.
• Professional communication skills to collaborate with cross-functional teams and external stakeholders.
• Exhibit intelligent problem-solving abilities to identify, investigate, and resolve operational issues.
• Clear and concise organizational skills with the ability to manage multiple priorities and maintain documentation control.
• Demonstrate the ability to adapt to a fast-paced, dynamic work environment with shifting priorities.
• A high school diploma or equivalent is required.
• Degree in Logistics, Supply Chain Management, Operations Management, Business Administration, or a related field preferred, or equivalent experience in rail, terminal, or logistics operations.
• 3+ years of prior experience in rail, logistics, or terminal operations is preferred.