Tenant Fit Out Project Manager - Data Centers

About the role

Colliers Project Leaders is seeking a Tenant Fit-Out Project Manager to join our Owner's Rep team in Santa Clara, CA. This role oversees the planning, coordination, and execution of tenant-specific buildouts within active data center environments. The Project Manager ensures fit-out work aligns with data hall standards, operational requirements, and safety protocols while serving as the primary point of contact for tenant delivery.

Colliers Project Leaders has a growing portfolio of large-scale capital projects serving private and public clients across multiple sectors in the US. We seek individuals with an architecture, engineering, or construction background to lead successful programs or projects and help clients improve their built environment.

Responsibilities

• Design Coordination
  • Review documents and specifications provided by the customer.
  • Review customer RFIs (Request for Information).
  • Issue specifications and ensure design compliance for:
    • Architectural Design
    • Electrical Design
    • Mechanical Design
    • Low Voltage Infrastructure Design
    • Security Infrastructure Design
• Schedule Management
  • Develop project milestone schedule.
  • Review baseline schedule with contractors and issue final version.
  • Ensure delivery of a detailed logic-linked schedule from the General Contractor, including:
    • WBS breakdown (Preconstruction, Design, Permitting, Submittals, Procurement) with subsections for each.
    • Weekly reports summarizing schedule updates.
• Management and Coordination
  • Manage and coordinate selected contractors through design, including:
    • Overhead Structural Supports
    • Basket Tray
    • Fiber Duct
    • Racks layout
    • Electrical distribution infrastructure
    • Mechanical plumbing infrastructure
  • Manage Overhead Design Coordination for:
    • Overhead structural supports
    • Basket Tray
    • Fiber Duct
    • Hot Aisle Containment
    • Electrical Busway
    • Piping
• Submittal Management
  • Oversee submittals issuance and approval processes on the Procore platform.
  • Review specifications and extract pre-planned submittals on Procore.
  • Coordinate submittals for:
    • Cabinets (with Low Voltage Contractor)
    • Basket Tray
    • Fiber Duct
    • Mechanical Drawings
    • Electrical Drawings
    • Hot Aisle Containment
• Contractor RFI Management
  • Process contractor RFIs and provide responses to the project team.
  • Document control for design change RFIs.
  • Establish and oversee RFIs on the Procore platform.
  • Conduct weekly Submittals/RFI review meetings.
• Procurement Coordination
  • Ensure coordination between stakeholders for Owner Furnished Contractor Installed (OFCI) equipment, including:
    • Cabinets/MORs
    • Fiber Duct
    • Fiber and Copper Cabling
    • Prefab steel HACs
• Meeting Management
  • Conduct weekly OAC (Owner-Architect-Contractor) Meetings.
  • Facilitate Contractor Design Coordination Meetings.
  • Lead Submittal Review Meetings.
• Security and Access
  • Manage security access requests.
• Health and Safety
  • Ensure weekly 3-week lookahead issuance.
  • Conduct bi-weekly site visits and ensure safety observation reports are issued on the Procore platform.

Requirements

• Bachelor’s Degree in Architecture, Construction Management, Engineering, or a related field.
• 5+ years of project management experience.
• 3+ years of data center construction experience.
• General Contracting, Construction Management, or Architecture experience preferred.
• Extensive knowledge of construction scheduling, project budgeting, and cost controls.
• Working technical knowledge of MEP systems and data center operations.
• Ability to read, write, and understand English for job-related communications and instructions.

Benefits

• Company-paid medical, dental, and vision coverage.
• Paid pregnancy disability leave.
• Short- and long-term disability insurance.
• Life insurance.
• Company-matched 401(k)/Roth.
• Paid time off, including parental and military leave.
• Employee referral and professional license bonuses.
• Reimbursement for education and access to in-house courses for professional growth.
• Mentorship program.
• Wellness program.
• Women’s Organization and philanthropic opportunities.