Temporary Portfolio Property Manager/ Boca/West Palm

About the Role

The Portfolio Manager is responsible for overseeing and managing a portfolio of 5-7 properties, ensuring the properties are well-maintained, financially successful, and meet the needs of residents and owners. This role requires excellent communication skills, financial acumen, and a strong understanding of property management principles.

Responsibilities

• Manage day-to-day operations of assigned properties.
• Conduct regular property inspections to ensure compliance with regulations and company standards.
• Coordinate maintenance and repairs, ensuring timely and cost-effective solutions.
• Collaborate effectively with the board of directors.
• Provide regular updates and reports to the board and assist in board meetings as necessary.
• Serve as the primary point of contact for residents, addressing concerns and resolving issues.
• Oversee resident move-ins and move-outs, including lease administration and security deposit handling.
• Foster positive resident relationships to enhance retention rates.
• Prepare and manage property budgets, ensuring financial performance aligns with goals.
• Review and approve invoices, ensuring accuracy and adherence to budget.
• Generate financial reports and provide regular updates to owners and senior management.
• Ensure properties comply with local, state, and federal regulations.
• Implement risk management strategies to minimize liability and protect assets.
• Maintain accurate records and documentation for all properties.
• Enforce the Rules and Regulations and issue violations notices.
• Monitor for any violations of property codes, regulations, or lease terms.
• Investigate reported violations and take appropriate corrective actions.
• Communicate with relevant authorities to resolve compliance issues.
• Document all violations and actions taken to rectify them.
• Educate tenants and staff on compliance requirements and prevention measures.
• Establish and maintain relationships with vendors and contractors.
• Negotiate contracts and oversee vendor performance to ensure quality and cost-effectiveness.
• Coordinate bidding processes for large projects and capital improvements.
• Supervise and mentor property management staff.
• Provide training and development opportunities to enhance team performance.
• Conduct regular performance evaluations and provide constructive feedback.

Qualifications

• A minimum of 3-5 years proven experience in property management, particularly in hi-rise residential & HOA settings (required).
• Licensed Community Association Manager (required).
• Identify, discuss, plan and negotiate with vendors to complete all necessary capital improvement projects.
• Proficiency in property management software such as Yardi, Building Link, Avid, Smartweb and Microsoft Office Suite (required).
• Strong interpersonal and communication skills.
• Exceptional organizational and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Willingness and availability for on-call duties and handling emergencies.
• Bilingual English/Spanish is a plus.

Schedule

Monday through Friday, 9 am - 5 pm, on call 24/7.