Temporary Part-Time Accountant (Remote - Must Live in Washington State)

About the role

Reporting to the Controller, the Temporary Part-Time Accountant supports the daily accounting functions of Mary's Place. The role involves both transactional work—such as accounts payable, deposits, cash receipts, and general ledger entries—and higher-level tasks like preparing month-end reconciliations, maintaining supporting schedules, and ensuring accurate accounting and record keeping in compliance with Generally Accepted Accounting Principles (GAAP). The position assists with the annual audit, grant and contract reporting, and the preparation of financial reports.

The right candidate is experienced enough to work with limited supervision while remaining hands-on with day-to-day accounting tasks. This role actively engages in Mary's Place's racial equity work, striving for equitable outcomes and supporting communities for people of color, immigrants, refugees, trans and gender-nonconforming individuals, and other populations facing systemic oppression.

This is a part-time, temporary, hourly, non-exempt position expected to last 3-6 months, with the possibility of extension, averaging approximately 15 hours per week. The role is primarily remote, with occasional required in-person meetings in the Seattle area.

Responsibilities

• Enter transaction data and process accounts payable (AP) payments, including direct client assistance (DCA).
• Make deposits and enter cash receipt transactions.
• Ensure accounts receivable receipts, accounts payable, and payroll expenditures are reviewed, reconciled, and posted accurately and timely.
• Prepare assigned month-end close tasks and initial reconciliations for designated general ledger, bank, credit card, and balance sheet accounts.
• Maintain necessary supporting documents and schedules.
• Handle expense allocation entries and monthly income reconciliations.
• Assist with reconciling in-kind gifts and ensure values are properly recorded in the general ledger.
• Support city contract invoicing and grant reporting requirements; ensure expenditures align with grant and program budgets.
• Assist with the preparation of financial reports and the annual budget process.
• Maintain internal controls and safeguards for receipt of revenue, costs, and program budgets.
• Prepare and maintain policy and process documentation within the Finance Team.
• Assist the Controller and Finance Team with all aspects of the annual external audit, including audit readiness, checklists, and schedules.
• Provide back-up and cross-coverage for other Finance Team members during busy periods and absences.
• Complete other projects and tasks as assigned.

Requirements

• Bachelor's degree in Accounting, or an AA in Accounting with equivalent work experience.
• At least 2–4 years of professional accounting experience; non-profit accounting experience preferred.
• Working knowledge of general accounting and financial reporting procedures in accordance with GAAP.
• Working knowledge and experience with QuickBooks Online (required).
• Experience with Paylocity, bill.com, and Divvy (preferred).
• Proficiency with Microsoft Office 365 applications (Teams, SharePoint, Outlook).
• Advanced Excel skills (formulas, pivot tables, and linked complex workbooks).
• Strong data entry accuracy, efficiency, and a detail-oriented, analytical approach to work.
• Exceptional time management and organizational skills; ability to multitask, set priorities, and meet deadlines with limited supervision.
• Ability to protect the confidentiality of sensitive information using sound judgment.
• Ability to work successfully in a collaborative, team-oriented organization.
• Clear desire to embrace and align with Mary's Place's mission of empowering homeless women, children, and families.
• Highly motivated, resourceful, and flexible; positive attitude and sense of humor, even under pressure.
• Able to proficiently speak, read, write, and understand English.

Physical Requirements

• Regularly required to talk, hear, and converse with people in various settings.
• Frequently required to stand, walk, use hands to handle or feel, type, and reach with hands and arms.
• Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds.
• Extended periods of sitting, working on a computer, walking, going up and downstairs, and standing.
• Travel to program sites and meetings outside the office may be necessary.
• Ability to work in an environment where animals, including dogs, may be present.

Pay

$38–$48 per hour, depending on experience.

Schedule

Approximately 15 hours per week, with a flexible schedule arranged in collaboration with the Controller. Availability during core business hours (generally 10:00 a.m. to 2:00 p.m. Pacific Time) is preferred, with flexibility to work occasional evenings or weekends as needed for month-end close, reporting, and audit deadlines.

Benefits

• Sick Time in accordance with Seattle Paid Sick and Safe Time Ordinance (accrues at 0.03846 hour for each hour worked, equal to 40 hours/year at 20 hours/week).
• Paid Time Off (PTO) accrues at 0.03846 hour for each hour worked during the first year, with increasing accruals up to 0.05769 hour for 5+ years of employment.
• 403(b) retirement plan with a 50% employer match on the first 6% of employee contributions (eligible to participate upon hire; match eligible after 1 year of employment and 1,000 hours of service).
• Employee Assistance Program (EAP).