Temporary Financial Operations Specialist

About the role

The Temporary Financial Operations Specialist provides accounting and financial operations support within the College of Agriculture and Life Sciences (CALS) Business Services unit. Business Services is transitioning to a cross-functional service model in which employees develop proficiency across multiple financial operations functions. Employees will support Accounts Payable, Accounts Receivable, Travel, and Procurement Card (PCard) operations and may be assigned primary responsibilities based on operational needs.

Primary Responsibilities

• Process and support Accounts Payable, Accounts Receivable, Travel, and Procurement Card (PCard) transactions, as assigned.
• Process, review, reconcile, and analyze financial transactions for accuracy, completeness, and compliance with university policies and procedures.
• Apply accounting principles and established business processes to transactions across multiple funding sources.
• Review financial activity for appropriate documentation, classification, and compliance with applicable university, state, federal, and sponsor requirements.
• Research and resolve transaction discrepancies while maintaining accurate financial records and supporting documentation.
• Affort financial monitoring, reconciliation, reporting activities, and audit support.
• Utilize university financial systems, including PeopleSoft, ServiceNow, and reporting tools, to process, review, and monitor financial activity.
• Provide customer service and guidance to departments regarding financial processes, documentation requirements, and transaction status.
• Collaborate with campus partners to resolve financial issues and support efficient business operations.
• Identify opportunities to improve processes, strengthen internal controls, and enhance operational effectiveness.
• Participate in cross-training and provide backup coverage across Business Services functions as operational needs require.
• Perform other duties as assigned.

Requirements and Preferences

• Minimum Experience/Education: Bachelor’s degree in business administration or accounting; or Associate’s degree in business administration or accounting and one year of experience or equivalent combination of training and experience.
• Department Required Skills: Knowledge of basic accounting principles, experience with financial systems (PeopleSoft or similar), strong organizational skills, ability to manage high transaction volume and competing priorities, ability to work independently with accuracy, attention to details, timeliness, and professionalism.
• Preferred Years Experience, Skills, Training, Education: Experience in a research-intensive higher education or state institution, knowledge of University financial policies and compliance requirements, experience providing accounting guidance or training to non-financial personnel, proficiency with reporting tools, Excel, and enterprise financial systems such as PeopleSoft Financial System, experience managing multiple funding sources and sponsored programs.