Temporary Events Associate

About the role

The Events Associate supports the design, planning, and execution of firm-wide events by managing event platform configuration, coordinating logistics, and partnering with key stakeholders to deliver a cohesive attendee experience.

Responsibilities

• Platform Configuration & Technology Enablement (35%): Own event build and configuration in Cvent including website, registration, mobile app, housing/travel modules, and reporting. Evaluate configuration options and recommend solutions to meet event needs and attendee experience goals.
• Event Planning & Program Coordination (30%): Plan and coordinate event logistics including venue requirements, travel/accommodations, attendee profile needs, session design, run-of-show, and stakeholder communications. Make recommendations to leadership on format, sequence, and vendor selection.
• Vendor & Stakeholder Coordination (15%): May manage vendor and supplier relationships including coordinating deliverables, negotiating timelines, monitoring service levels, and escalating issues to leadership when needed. Track associated event expenses and vendor invoices.
• Event Production (Virtual, Hybrid & In-Person) (10%): Produce virtual and hybrid event experiences including platform setup, speaker coordination, technology support, testing, and contingency planning.
• Data, Reporting & Continuous Improvement (10%): Analyze event data and attendee feedback to recommend improvements for future events and inform event strategy, design, and engagement.

Qualifications

• High school diploma or GED required, associate's degree preferred
• 1+ years of experience required
• Intermediate level proficiency with Excel and other Microsoft Office programs
• Must be detail-oriented and highly organized
• Strong ability to build relationships
• Exemplary customer service skills
• Excellent written and verbal communication skills
• Ability to multitask/work on multiple projects
• Travel up to 15%

Pay

The pay rate ranges for this position are $20.23 to $49.10 per hour. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location.