Temporary - Center Assistant - Coast Center

About the role

This is a Short-Term Non-Continuing (STNC) position, open until filled. The position supports student success and equal access by performing a variety of administrative support functions.

Responsibilities

• Plans, schedules, and performs a variety of responsible and technical clerical work.
• Provides general and specific written and verbal information to faculty, staff, students, and the public on college and departmental policies, procedures, and records.
• Screens and routes visitors; takes and forwards messages; schedules student appointments.
• Assists students in the registration process; processes applications for admissions.
• Administers placement assessments; reviews scores with students; inputs scores into database.
• Distributes photo ID’s and student body cards; prints unofficial transcripts and grade reports as needed; proctors exams.
• Processes Board of Governors Fee Waiver Applications; screens financial aid applications and forwards to the Financial Aid Office.
• Collections fees for tuition, transcripts, community services, ticket sales, and other activities; balances cash receipts; prepares deposits; secures monies.
• Aids with facilities management including scheduling of room usage by both internal and external groups, making maintenance and repair requests, assures equipment is properly stored and the facilities are properly secured.
• Supports faculty in general with accessing college resources (e.g. WebAdvisor, Portal, Human Resources forms), producing classroom materials and communicating with students.
• Supports budget tracking and other recordkeeping; provides reports as necessary; sorts and distributes mail; orders office supplies.
• Produces, processes, and tracks Purchase Orders (POs) and Personnel Action Forms (PAFs).
• Supports dual enrollment activities; works with Center administrator, and high school and school district personnel to support dual enrollment processes.
• Works as liaison between students and the bookstore as needed to assist in ordering and receiving books for students.
• May work during evening and weekend hours.
• Uses a variety of software and information systems, including Microsoft Office (especially Word and Excel), Colleague, SARS, and WebAdvisor.
• Operates office equipment and tracks maintenance needs of copier.
• Inputs schedule information and proofs for accuracy.
• May assist with the tutoring program; assigns tutors to students; reviews and authorizes related paperwork.
• Trains and provides work direction to others as assigned.
• Attends meetings and workshops as needed; performs related duties as assigned.

Requirements

Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test.

Qualifications

• Must have a valid Class C driver's license and an acceptable driving record.
• Must have access to a personal vehicle (subject to mileage reimbursement) that can safely drive throughout Lake and Mendocino Counties.
• Physical demands include sitting, standing, bending, walking, and occasional light lifting (up to 15 lbs).
• Must be fingerprinted through DOJ and FBI and have background clearance.
• Must take a TB test (once hired and every four years thereafter).
• Must complete required District trainings such as Sexual Harassment Prevention.
• Must be able to communicate effectively both verbally and in writing.
• Must be able to analyze situations accurately and adopt an effective course of action.
• Must be able to maintain a variety of files and records.
• Must be able to type at an acceptable rate of speed.
• Must understand and follow verbal and written directions.
• Must be able to prepare correspondence, reports and related materials.
• Must be able to complete work with interruptions and distractions.
• Must be able to operate a variety of computer software, databases and office equipment.
• Must be able to learn, apply and explain rules, regulations, policies, and procedures related to the operation of the Center.
• Must be able to meet schedules and timelines.
• Must be able to establish and maintain cooperative and effective working relationships with others.
• Must be able to plan and organize work.
• Must be able to maintain a positive learning environment and be well prepared to serve our increasingly diverse student population.
• Must be able to attend meetings and workshops as needed.
• Must be able to perform related duties as assigned.
• Must be able to train and provide work direction to others as assigned.
• Must be able to analyze and interpret data and information.
• Must be able to make decisions and solve problems.
• Must be able to prioritize and manage time effectively.
• Must be able to work independently with little direction.
• Must be able to work alone during evening and weekend hours.
• Must be able to handle confidential information with discretion.
• Must be able to work in a fast-paced, dynamic environment.
• Must be able to adapt to changing circumstances and priorities.
• Must be able to work collaboratively with colleagues and stakeholders.
• Must be able to communicate effectively in writing and verbally.
• Must be able to maintain confidentiality and adhere to ethical standards.
• Must be able to work flexible hours, including evenings and weekends.
• Must be able to perform physical tasks, such as sitting, standing, bending, walking, and lifting up to 15 lbs.
• Must be able to work in a multicultural environment and demonstrate cultural competence.
• Must be able to work with diverse populations and promote inclusivity.
• Must be able to work in a safe and secure environment.
• Must be able to follow safety protocols and procedures.
• Must be able to work in a team-oriented manner.
• Must be able to work with a variety of software and equipment.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a variety of schedules, including regular work hours, flexible work hours, and irregular work hours.
• Must be able to work with a variety of technologies, including computers, phones, and other digital tools.
• Must be able to work with a variety of people, including students, faculty, staff, and the public.
• Must be able to work with a variety of materials, including paper, electronic documents, and physical objects.
• Must be able to work with a variety of tasks, including administrative tasks, customer service tasks, and technical tasks.
• Must be able to work with a variety of tools, including computers, phones, and office equipment.
• Must be able to work with a