Temporary Admin Assistant

This is a temporary 6-month position.

Responsibilities

• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.
• Work independently on a PC with proficiency in MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, PDF, and electronic database formats.
• Communicate via email, texting, instant messaging, and other social media.
• Demonstrate excellent verbal and writing skills.
• Cover truck scales and support other departments as necessary.
• Handle phone etiquette, including noting information, taking messages, scheduling return calls, forwarding calls, and other phone-related tasks.
• Collaborate with other employees on various tasks.
• Read and understand typical communications such as transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift and keep work areas neat and orderly.
• Ensure regular attendance and punctuality.
• Organize materials for more effective use of space.
• Dispose of various waste materials appropriately.
• Inspect to ensure cleanup is completed.
• Maintain effective housekeeping in the workplace for safety and hygiene.
• Provide excellent customer service.
• Maintain a high degree of confidentiality.
• Comply with all applicable federal, state, local, and company safety, health, and environmental rules, regulations, policies, and procedures.

Requirements

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test.
• Must pass a background check and credit check.
• Preferred: High school diploma or GED and/or acceptable foreign education.
• Some college (one year or more) preferred.
• Bilingual (English & Spanish) language skills a plus.
• Ability to communicate effectively with others.
• Ability to understand direction (written or oral) and use basic math skills as required by the job.
• A basic understanding of MS Office products.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting and carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch, and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Pay

$20–$23 per hour