Temple Square Administrative Assistant Part-time (19hrs/week) | Missionary Department

About the role

This is a 2-year temporary part-time position working 19 hours per week. The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry-level administrative support to one or more leaders and/or functional teams or work groups. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

Responsibilities

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes.
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls; forwarding calls and taking messages as needed.
• Receiving and sorting mail and correspondence.
• Operating standard office equipment such as copy machines.
• Ordering office supplies.
• Maintaining office files.
• Supporting recruitment and onboarding activities for new tour guides/missionaries, as needed.
• Assisting with the scheduling of tour guides/missionaries to ensure proper staffing for guests at all times.
• Communicating schedules with tour guides/missionaries, supervisors, and mission leaders, as appropriate.
• Assisting with managing time off and subbing process for tour guides.
• Performing other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Beginning to working administrative support knowledge.

Skills

• Ability to communicate professionally in writing and verbally.
• Ability to utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Ability to operate and maintain standard office equipment.
• Ability to problem solve and resolve basic conflicts and problems.
• Ability to organize and prioritize work and needs.
• Ability to understand and follow instructions.
• Ability to interact and work with others in a productive and professional way.
• Ability to work with discretion, confidentiality, and integrity.
• Willingness to receive and apply feedback from supervisor and others.

To successfully perform the essential functions of the job, there may be physical requirements such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings—giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment.