Temp: Programs Clerk - Germantown Elementary

Job Summary

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

Essential Duties/Responsibilities

• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.
• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts, organizes, delivers, and processes all incoming and outgoing mail.
• Collects, prepares, maintains, organizes, and disseminates appropriate files, documents and information for all meetings, and programs/initiatives in an orderly manner.
• Makes copies of all documents for parents, teachers, and staff members included in student case.
• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma or Equivalency Certificate required.

Experience

One (1) year office, clerical, secretarial and/or computer experience required.

Knowledge, Skills, and Abilities

• Judgment, initiative, interpersonal, organizational, and problem-solving skills.
• Ability to successfully manage multiple tasks simultaneously.
• Organizational, analytical, and planning skills.
• Demonstrated oral and written communication skills.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint preferred).
• For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Physical Demands & Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: Standing: under 1/3 percent of the time; Walking: under 1/3 percent of the time; Sitting: between 1/3 and 2/3 percent of the time; Keyboarding: between 1/3 and 2/3 percent of the time; Talking: between 1/3 and 2/3 percent of the time; Hearing: between 1/3 and 2/3 percent of the time. As required by the duties and responsibilities of the position.
• Vision: No special vision requirements.
• Work Environment: Office, school or similar indoor environment: over 2/3 percent of the time. Noise Level: Moderate: between 1/3 and 2/3 percent of the time.
• Weight & Force: Lifting and carrying requirements: None.